Administrator & Logistics Support

CV-Library • Sudbury, Suffolk • 1d ago

Reports To: ADMINISTRATION MANAGER

Hours of Work: 08.00 - 17:00 MONDAY TO FRIDAY 1 HOUR LUNCH

JOB PURPOSE:

To provide first class, professional administrative support to the Company, along with some support for reception.

PRIMARY ACCOUNTABILITIES:

Releasing of Master Record Cards (MRC) to produce final certificates for new build and repair and overhaul
Inputting of all orders onto PC for both new build, repair overhaul and acquisition company customers
Ensuring correct data is inputted and detailed on company certificates
Processing customer quotation approvals within the department
Producing customer quotations via internal computer software
Keep in a clean, tidy and organised system, all paperwork associated with current and past work packs
Adhering to the appropriate chains of communication within the department and Company
Strive to be flexible within the department, supporting all team members where necessary ie providing cover for reception on rotational basis or as and when required
Perform other duties as and when required by the manager / supervisor of the department, such as support to the Purchasing department.
Answering and fielding telephone calls to the correct individuals or departments
Aim to understand MEL capabilities

THE FOLLOWING EXPERIENCE WOULD BE DESIRABLE:

Knowledge of Logistics Imports/Exports.
Preparation and clearance of all importing and exporting of goods into and from the company, both UK and Overseas.

PERSONAL SKILLS / ATTRIBUTES:

Good written and verbal communication skills
Computer literate with basic knowledge of Word and Excel and databases
Ability to achieve high accuracy of data input over long periods
Focused on achieving the best possible results
Methodical approach to work ensuring accuracy at all times.
Reliable and trustworthy
Ability to work alone. Has the desire to succeed as an individual and within the surrounding team
Positive approach / attitude to customer service (both internal and external customers)
Highly driven and self motivated, flexible and adaptable in approach
Confident
Highlight inefficient processes or recommend changes to bring improvement