Post Room/Facilities Assistant
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Chiswick Park, West London
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Up to £26,000 per annum
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12-month Fixed Term Contract starting ASAP
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Role is based fully on-site at Chiswick Park
A global organisation with modern offices within the beautiful Chiswick Park is looking for a proactive and hands-on Post Room/Facilities Assistant to join their busy Facilities team.
This is a fantastic opportunity for someone who enjoys a busy and varied role, is hard working, takes pride in their work, and is happy to roll up their sleeves to support colleagues across the business.
The Post Room / Facilities Assistant is a key role supporting the Facilities Co-ordinator. You will manage all post room duties, meeting rooms set ups and assist the co-ordinators in the provision of other facilities services at the Chiswick Park offices.
Key duties will include:
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Ensure all deliveries to site are managed in line with company process
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Incoming mail to be stamped, scanned on to mailroom portal and placed into post ‘pigeon’ trays
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Manage H&S and ensure the post room and goods lift area are clean and tidy
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Assist the Facilities Co-ordinator with outgoing courier shipments and franking mail
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Carry out daily checks in all the meeting rooms, service hubs and around the site to ensure in line with H&S standards they are safe, clean and tidy
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Report H&S issues to the Facilities Co-ordinator
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Check service hub printers – A4/A3 paper trays are full and empty toner cartridges are replenished
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Report printers not working to the Facilities Co-ordinator so that maintenance engineers are called out for repairs
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Together with the Facilities Coordinator you will manage the furniture set up and re-set in the meeting rooms
Skills and experience required:
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The ideal candidate will have previous experience working in a Post Room or Mailroom for a large business
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You will take pride in your work and deliver high standards of customer service to the site/colleagues
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Be adaptable to change and working in a very fast-paced environment
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The ability to multi-task is key to being successful in this role
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Strong communication and ability to work well with your team
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Have a hands-on approach and be able to follow and execute instructions
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Strong Health & Safety awareness