Job Title: FM Contract Administrator
Location: Westminster, London
Salary: £43,000 Per Annum
Hours: Monday to Friday | 8:00am - 5:00pm
Employer: Leading Facilities Management Company
Are you an experienced FM Administrator or Contract Administrator looking to join a leading facilities management company that genuinely invests in its people?
We are currently recruiting for an FM Contract Administrator to be based at a prestigious, state-of-the-art commercial office building in Westminster. This is an excellent opportunity to join a highly respected FM provider renowned for offering structured career progression, ongoing training, and long-term development opportunities.
The Role:
Working as part of a busy on-site facilities team, you will play a key role in supporting the smooth delivery of hard FM services across the contract. You will be responsible for coordinating administrative processes, maintaining compliance documentation, supporting engineers and management teams, and ensuring service delivery standards are met.
Key Responsibilities
Providing administrative support to the contract management and engineering teams
Managing and updating CAFM systems and service records
Scheduling planned maintenance activities and tracking completion
Raising purchase orders and processing invoices
Producing contract reports and maintaining compliance documentation
Liaising with subcontractors, suppliers, and clients
Supporting helpdesk and reactive maintenance processes
Assisting with audits, statutory documentation, and general contract administration About You
The successful candidate will have:
Previous experience in a Contract Administrator, FM Administrator, or similar role
Experience working within Facilities Management, Building Services, or a maintenance environment
Strong organisational and administrative skills
Excellent communication and customer service abilities
Experience using CAFM systems and Microsoft Office packages
The ability to prioritise workloads and work effectively within a fast-paced environment
What's On Offer?
Salary of £43,000 per annum
Monday to Friday working hours (8am - 5pm)
Modern, high-profile commercial office environment
Excellent career progression opportunities
Ongoing training and development programmes
Opportunity to join a leading FM provider with a strong reputation for employee development and internal promotion
If you're looking to take the next step in your FM administration career with a company that actively supports professional growth and development, we'd love to hear from you
