Team Secretary / Team Administrator - London, EC3 / Hybrid Working – up to £38k
A great opportunity is currently available for a Team Secretary / Administrator, with fast and accurate audio typing, to join a small firm of surveyors in London as soon as possible.
With good IT skills, accurate typing, a ‘can do’ attitude and the ability to work under pressure, you will be a key team player in this lovely company.
The role will require providing administrative support to a team of surveyors, so if you happen to have prior experience within this field, it would be hugely beneficial (although this is not a pre-requisite).
We are looking for someone process driven with a keen eye for detail and accuracy. You will be highly organised, able to juggle multiple tasks at once and will enjoy an administration focused role.
Hybrid Working: Based in lovely offices near Monument, our client offers hybrid working (c2 days at home), although they do like new team members to be in the office for the first 3 months; standard hours are 9am - 5.30pm, although a degree of flexibility will be required.
Key responsibilities will include:
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Organising meetings, site visits and appointments
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Coordinating meeting room bookings
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Typing letters, emails and documentation, including mail merge and mail formatting
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Producing presentations, reports and property-related documentation
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Undertaking online research
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Monitoring group email inboxes
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Providing support to the team of surveyors and Rights of Light team, including planning searches, Land Registry Title information and more
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Maintaining accurate client information on Document Management System and database
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General administration
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Meeting and greeting clients and visitors
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Answering calls and assisting clients as required
What we’re looking for:
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Previous secretary or office administration experience
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Experience working in a surveyors or property environment would be advantageous
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Solid IT skills with Microsoft Office including MS Excel, Outlook, MS Word etc.
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Fast, accurate audio typing
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Ability to produce documents
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Experience with mail merge
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Experience of using Document Management Systems - experience of Deltek or Union Square is advantageous
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Process-driven nature
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Confident and professional communication skills and the ability to liaise at all levels
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Excellent attention to detail and accuracy
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Proactive, responsible, flexible and professional attitude
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Ability to work both in a team environment and autonomously whilst under pressure
Interested in this Team Secretary / Administrator role?
If this sounds like the role for you, please submit your CV as soon as possible, quoting ‘DH - Team Secretary - London