We are looking for a proactive and personable Office / Sales Assistant to support the day-to-day operations of our London showroom. This is a varied and hands-on role where you’ll be central to ensuring the showroom runs smoothly, while also providing key administrative support to the sales team.
You will be the first point of contact for visitors and facilities-related matters, playing a vital role in maintaining a professional, welcoming, and efficient environment.
Main duties include:
Showroom Management
Ensure the showroom is consistently presentable and welcoming
Greet visitors, offer refreshments, and direct them appropriately
Manage visitor sign-in/sign-out procedures
Coordinate meeting room bookings for internal and external use
Organise and provide refreshments for meetings
Arrange catering, including lunch orders when required
Facilities & Office Management
Act as the main contact for building maintenance and facilities issues at the showroom
Liaise with contractors and Head Office to resolve facilities issues efficiently
Manage planned maintenance schedules and documentation
Monitor and replenish office supplies (stationery, kitchen items, etc.)
Oversee deliveries and stock levels of food and beverages
Maintain office equipment, including coffee machines and appliances
Report and follow up on cleaning issues
Manage access and security systems (e.g. key cards, entry systems)
Maintain office plants and general workspace upkeep
Keep an accurate log of maintenance issues and resolutions
Sales & Administrative Support
Support the sales team with administrative tasks and tender submissions
Attend sales meetings and distribute meeting minutes
Assist with organising events, training, travel, and accommodation
Help coordinate client entertainment and showroom events
Maintain showroom samples and marketing materials
Provide ad hoc administrative support across the business
What we are looking for:
Friendly, confident, and professional manner
Strong team player with a collaborative approach
Excellent communication skills (written and verbal)
Highly organised with strong attention to detail
Proactive and able to use initiative
Reliable and dependable
Smart and professional appearance
Competent in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Previous experience as a First Aider and/or Fire Warden (desirable)
