Anderson Knight is excited to be recruiting a Facilities Team Assistant for a fantastic client in Edinburgh.
This is a brilliant opportunity to step into a fast-paced, hands-on role where you’ll be at the centre of keeping the workplace running seamlessly. Fully office-based with flexible working hours, this position offers variety, responsibility, and the chance to make a real impact every single day.
If you enjoy staying busy, solving problems on the go, and being the person everyone relies on, this role will keep you engaged and challenged, no two days are ever the same.
The Role
You’ll provide essential behind-the-scenes support to ensure the office operates smoothly and professionally at all times. From preparing meeting spaces to managing mail and handling day-to-day service requests, you’ll be a key part of delivering a first-class workplace experience.
Key Responsibilities
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Set up and reset meeting rooms for client meetings and internal events, creating a polished and welcoming environment
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Manage incoming mail, ensuring it is distributed and scanned quickly and accurately
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Prepare outgoing mail, checking for accuracy, correct enclosures, and approvals
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Track and maintain proof of delivery records
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Coordinate courier bookings efficiently, both online and over the phone
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Troubleshoot minor issues with office equipment, including printers and copiers, and arrange engineer support when needed
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Handle service requests via online systems and email, including printing, copying, and scanning
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Monitor and maintain stationery stock levels across the office
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Regularly check print and communal areas, ensuring supplies are always replenished
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Proactively identify and report maintenance issues, ensuring swift resolution
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Support the wider team with additional tasks as needed
About You
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You thrive in a fast-paced environment and enjoy juggling multiple priorities
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You’re proactive, solutions-focused, and take pride in getting things done
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You’re comfortable in a hands-on role, happy to be on your feet and supporting where needed
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You bring a positive, approachable attitude and enjoy working with people across all levels
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You’re organised, adaptable, and committed to delivering high-quality support
If you’re looking for a role where you can be truly valued, stay active, and make a visible difference every day, this is an opportunity not to be missed.
Submit your CV in confidence today and take the next step in your career
