Reception & Facilities Assistant
Location: Guildford
Salary: £28,500
The Opportunity
We are looking for a proactive and personable Reception & Facilities Assistant to join a busy and fast-paced office environment. This is a varied role where no two days are the same you’ll be supporting across reception, facilities, reprographics, and general office functions.
If you enjoy working in a dynamic team, thrive on multitasking, and take pride in delivering excellent internal service, this could be a great fit for you.
Key Responsibilities
General Office Support
Handle enquiries via phone, email, and face-to-face
Manage incoming and outgoing post, including courier bookings
Maintain office supplies and service points
Support banking processes, petty cash, and cheque requests
Monitor and report on office equipment and facilities
Reprographics
Prepare, collate, and present professional documentation
Manage workloads and prioritise tasks effectively
Operate reprographics equipment in line with safety standards
Reception Duties
Welcome visitors and provide a professional front-of-house service
Manage calls efficiently and in line with company standards
Book meeting rooms and arrange refreshments
Set up rooms for meetings, training, and events
Ensure reception and meeting areas are always presentable
Facilities Support
Assist the Facilities Manager with day-to-day operations
Update systems and documentation
Support internal communications (e.g. weekly bulletin)
Assist with office initiatives such as staff refreshments and events
Provide additional support across teams as required
About You
Friendly, professional, and highly organised
A strong team player with a flexible approach
Able to work under pressure and manage multiple tasks
Confident communicator with excellent interpersonal skills
Good IT skills and attention to detail
Proactive with a problem-solving mindset
What’s on Offer
A varied and engaging role within a supportive team
Opportunity to develop across multiple business functions
A professional and collaborative working environment
If you’re looking for a hands-on role where you can make a real impact day-to-day, we’d love to hear from you.
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