Team Assistant required ASAP
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Up to £185 per day PAYE Inside IR35 (Equivalent salary of £48,000 per annum)
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Initial 8-week assignment with a strong chance to extend
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Working on-site at the beautiful Chiswick Park
I am delighted to be working with a fantastic global organisation with offices on the beautiful Chiswick Park. We are looking for an experienced Team Assistant to join their Finance Department on a short-term assignment of 8 weeks. There is a strong chance this role could extend.
Working full-time on-site 36.25 hours per week on the rate of £173 per day PAYE Inside IR35
You will be supporting VPs and Directors (3 in total) within the Finance Function of the business. You will also provide ad-hoc support to the Executive Assistant when board meetings and chair visits are taking place.
This role will require you to be extremely proactive, collaborative and a standout team player, able to multi-task to support individuals and the team.
Responsibilities will include:
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Co-ordinating and setting up meetings; booking rooms, organising catering
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Diary management; organising and scheduling meetings
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Organising travel arrangements (UK and International), including visas, accommodation, transport etc.
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Processing of expenses
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Payment of invoices
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Updating spreadsheets and databases
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Producing reports, presentations, minutes, action logs, templates
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Planning, organising and hosting of internal and external events, corporate lunches and dinners
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Being a central liaison point for internal/external parties
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Data, project and financial administration - tracking changes and processes
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Co-ordinating team deliverables and timelines and prompting actions as and when required
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Providing all-round administrative support for the team
Skills / experiences and qualifications:
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Previous experience in a similar role, ideally supporting up to VP and Director level
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Able to build good, collaborative working relationships with a range of people
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Advanced Word, Excel and Outlook skills
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Excellent written and verbal communication skills
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Flexible and proactive approach to work, able to multi-task and deliver a varied workload
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Attention to detail
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Excellent co-ordination, organisation and administration skills
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Eager to learn, flexible on working hours, open-minded and team-work oriented
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Ability to problem solve
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Ability to remain calm and focused under pressure and work within strict deadlines
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Ability to adapt quickly to change
If you have previous experience as a Team Assistant/PA/EA and you’re available to commit to an interim role in Chiswick please do apply now for immediate consideration. Thank you for your interest