Bertelsmann is a media, services and education company that operates in about 50 countries around the world. It includes the broadcaster RTL Group, the trade book publisher Penguin Random House, the magazine publisher Gruner + Jahr, the music company BMG, the service provider Arvato, the Bertelsmann Printing Group, the Bertelsmann Education Group, and Bertelsmann Investments, an international network of funds. The company has 117,000 employees and generated revenues of €17.1 billion in the 2015 financial year. Bertelsmann stands for creativity and entrepreneurship. This combination promotes first-class media content and innovative service solutions that inspire customers around the world
Salary: £28,000 pro rata
Location: Hams Hall
Hours: 24 hours per week.
We welcome applications from candidates seeking flexible working arrangements as long as 24 hours are covered.
The Executive Team Assistant provides high-quality administrative and organisational support to the Executive Team, working closely with the Executive Assistant to ensure the smooth running of executive schedules, meetings, and events. This role plays an important part in supporting the Executive Team through proactive diary management, travel coordination, meeting preparation, and general administrative support.
Your Tasks
Assist with diary management for members of the Executive Team, ensuring efficient scheduling, prioritisation and conflict resolution.
Coordinate and schedule internal and external meetings.
Book and prepare meeting rooms, MS Teams calls and required materials.
Support the preparation of documents such as PowerPoint presentations and distribution of meeting agendas and details, where required.
Process expenses and raise Purchase Orders.
Provide holiday cover for the Executive Assistant.
Arrange and coordinate domestic and international travel, including flights, hotels and possible itineraries, managing travel changes and troubleshoot issues when required.
Provide general administrative support as required.
Your Profile
Experience supporting senior leadership or executive team- Desirable
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Experience using Outlook diary management and meeting scheduling.
Familiarity with video conferencing tools (e.g. MS Teams).
Strong organisational and time-management skills.
Excellent attention to detail and the ability to manage multiple diaries and competing priorities.
Strong communication and interpersonal skills.
We Offer
25 days annual leave with the option to purchase up to an additional 5 days
Pension contribution
A life assurance policy that pays out 4 x Salary
Employee Assistance Programme that provides you with confidential support, information, and advice to help you
Employee Discount Scheme
If this role sounds like your next career move, please apply here.
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