Position: Business Administrator
Job ID: 1298/108
Location: Newcastle
Rate/Salary: £27,000 per year
Benefits: Great benefits
Type: Permanent
HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit the HSB Technical website
for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.
The below job description will outline this position of: Business Administrator
Typically, this person will support administrative and operational functions across multiple departments, ensuring efficient scheduling, accurate commercial processing, and high-quality customer support. This is a varied role suited to someone who can manage multiple tasks, support engineers and internal teams, and maintain strong organisational standards.
HSB Technical’s client is an established and well-regarded business entity.
Duties and responsibilities of the Business Administrator:
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Coordinate scheduling of maintenance activities and engineer visits
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Ensure engineers have correct documentation, equipment, and site access
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Prepare and process invoices, quotations, and service documentation
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Create and manage work orders, purchase orders, and sales orders
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Maintain accurate data across internal systems (ERP/Dynamics)
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Process timesheets, expenses, and track training/certifications
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Produce KPI reports and customer documentation within deadlines
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Liaise with customers, engineers, and internal departments
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Support compliance, documentation control, and quality processes
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Manage inbound enquiries, emails, and general office administration
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Assist with travel arrangements, warranty claims, and ad hoc admin tasks
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Support continuous improvement of processes and workflows
Qualifications and requirements for the Business Administrator:
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Previous experience in an administrative or coordination role
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Strong IT skills (Microsoft Office essential)
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Excellent communication skills, both verbal and written
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Strong organisational skills with the ability to manage multiple tasks
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GCSE Maths and English (or equivalent)
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Professional, reliable, and customer-focused approach
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Ability to work independently and as part of a team
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Experience in scheduling, operations, or engineering environments (desirable)
This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role
