We are looking for a Contracts Administrator, you will play a crucial role in ensuring that customer orders are processed smoothly from start to finish. Responsibilities will include:
Order Processing and Administration:
Receive and validate customer orders, ensuring all details are accurate and complete.
Enter orders into internal systems and create necessary job packs.
Track the progress of orders through the manufacturing process, keeping records up-to-date and stakeholders informed.
Liaise with the factory to confirm production timelines and material availability
Schedule and coordinate field engineers' workloads for optimal efficiency.
Prepare job sheets and installation packs for onsite works.
Plan site visits based on project readiness and customer availability.
Communicate any schedule changes or delays promptly to engineers and internal teams
Assist the Operations Manager and Supervisors with contract documentation and project milestones.
Maintain accurate project records, including variations and updates.
Ensure compliance with health and safety requirements by managing relevant documentation for engineers.
Be the go-to contact for customers regarding order status and installation dates.
Provide timely updates to internal teams, including Sales, Manufacturing, and Finance.
Resolve issues related to scheduling and delivery proactively and with a customer-focused approach.
What We're Looking For:
Experience in an administrative, scheduling, or coordination role, preferably in engineering, manufacturing, or construction.
Strong organisational and planning skills with the ability to manage multiple tasks simultaneously.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Proficiency in Microsoft Office packages.
Hours of work Monday - Friday 8.00am - 5.00pm
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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