Reports to: Billing & Receivables Manager
Location: Horsham
Summary of Position
The Accounts Assistant will play a key role in supporting the day-to-day finance operations of the business, ensuring accurate and timely financial processing across Accounts Payable, Accounts Receivable and Cashiering. This is a varied role that spans multiple business units and requires strong attention to detail, organisation, and the ability to manage high transaction volumes.
Duties and Responsibilities
Accounts Payable
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Set up and maintain vendor accounts
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Process vendor invoices and credit notes accurately and promptly
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Handle vendor queries in a timely manner
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Prepare and process vendor payment runs (weekly, month end and ad hoc)
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Producing vendor remittance advice
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Perform regular AP reconciliations
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Investigate and resolve discrepancies, queries and unallocated items
Accounts Receivable and Credit Control
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Processing Direct Debit collections and rejections
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Allocate customer receipts (e.g. BACS payments)
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Producing customer statements and perform AR reconciliations
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Perform Credit Control activities, including proactive telephone conversations
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Monitor aged debt reports and utilise credit reporting tools (e.g. Experian)
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Investigate and resolve customer queries and disputed items
Cashiering
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Post daily transactions for all cash books
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Maintaining and reconciling cash books on a regular basis
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Process and post refunds to AR and AP accounts
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Review and process weekly expenses
General
- Support the wider Admin department with ad hoc duties as required
Additional Skills and Knowledge
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Previous experience in an Accounts Assistant or similar role
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Strong knowledge of Accounts Payable and Cashiering processes is essential
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Experience using accounting/ERP systems
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Proficient in Microsoft Office, particularly Excel
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Desirable to have a solid understanding of ledger reconciliations, cashbooks and general bookkeeping skills
Person Specification
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Numerate with an excellent attention to detail
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Effective listening, verbal, and written communication skills
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Ability to establish and maintain good stakeholder relationships, both internally and externally at all levels
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Ability to demonstrate a methodical, organised, and flexible approach to work
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A calm, confident manner and resilient under pressure
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Proactive approach and able to take ownership of tasks
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Ability to work autonomously as well as part of a team
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Commercial awareness with an interest in understanding the wider business
