Trainee Executive Assistant
Location: Manchester (Hybrid working available)
Contract: Permanent
The Opportunity
We are looking for a highly organised and motivated Trainee Executive Assistant to join a busy professional services team. This is an excellent opportunity for someone looking to develop a long-term career in executive support within a collaborative and fast-paced environment.
This structured training role is designed to develop the skills required to become a fully-fledged Executive Assistant. You will work closely with experienced EAs and business support teams, initially supporting a small group of senior professionals while building the skills and confidence needed to take on greater responsibility.
After approximately six months, there will be the opportunity to progress into an Executive Assistant position (subject to performance).
Key Responsibilities
Business support
Assist with meeting coordination including scheduling, logistics, and preparation of materials
Take meeting notes and track actions where required
Support the organisation of internal and client events
Maintain internal databases and contact information
Assist with preparation of professional profiles, submissions, and marketing materials
Support internal communications and client mailings
Client service and administration
Provide proactive administrative support to senior professionals
Draft basic correspondence and documentation
Act as a point of contact for internal and external queries
Support file management and documentation processes
Assist with compliance and onboarding processes
Maintain accurate records and data systems
Diary and workflow management
Manage diaries, appointments, and travel arrangements
Coordinate deadlines and key dates
Monitor inboxes and prioritise tasks effectively
Liaise with internal support teams to ensure work is delivered on time
Finance and billing support
Assist with billing preparation and invoice administration
Support expense processing and purchase orders
Help maintain financial records and reports
Respond to routine finance queries
About You
We are looking for someone who is organised, proactive, and keen to build a career in executive support.
You will ideally have:
Previous experience in an administrative or office-based role (or similar environment)
Excellent organisational and time management skills
Strong written and verbal communication skills
High attention to detail
Confidence working with multiple stakeholders
A proactive and positive approach to learning
Good IT skills (Microsoft Office or similar)
You will also be:
A strong team player
Adaptable and willing to learn
Able to manage multiple priorities
Professional and client-focused
Resilient and comfortable working in a fast-paced environment
