Sales Administration, Stores & Despatch Coordinator
Location: Sowton Industrial Estate, Exeter
Hours: Monday–Friday, 08:30–16:30
Salary: £27,000 - £35,000 (Experience dependent)
Contract: Full-time, permanent
Join a Small, Skilled Team Making a Big Impact
Recruitment Solutions are working with a long‑established rubber fabrication business specialising in the manufacture of high‑performance rubber products for harsh industrial environments. With a team of six dedicated people, they pride themselves on quality, reliability, and excellent customer service. They are now looking for a highly organised and proactive Sales Administration, Stores & Despatch Coordinator to join the friendly team.
This is a varied, hands‑on role at the heart of operations ideal for someone who enjoys structure, responsibility, and working across multiple functions.
What You’ll Be Doing
Sales Administration
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Preparing quotations for stock items
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Handling customer orders via phone, email, and occasional walk‑ins
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Processing orders using Sage and sending order acknowledgements
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Liaising with production and purchasing for bespoke or out‑of‑stock items
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Monitoring outstanding orders and preparing despatch documentation
Stores Management
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Keeping the stores area clean, tidy, and well organised
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Maintaining accurate stock levels on Sage
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Setting up and managing minimum stock level systems
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Working with production and purchasing to ensure stock availability
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Conducting quarterly stock takes for financial reporting
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Carrying out interim stock checks for day‑to‑day management
Despatch
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Picking and packing orders efficiently and accurately
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Preparing all necessary paperwork and labelling
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Ensuring urgent spares orders are despatched same day where required
Transport & Export
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Booking UK and overseas shipments
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Liaising with freight companies for import/export movements
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Preparing export documentation (full training provided)
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Recording product information for commercial invoices and compliance
What they are Looking For
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Highly organised, structured, and reliable
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Able to work independently after training
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Confident communicating with management, office staff, and production
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Comfortable juggling varied tasks across admin, stores, and despatch
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Experience with Sage (advantageous but not essential)
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A positive, proactive approach and strong attention to detail
What is on Offer
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28 days paid holiday (including bank holidays)
- 3 days reserved for Christmas/New Year shutdown
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Generous sickness entitlement:
- 3 months full pay + 3 months half pay from day one of incapacity
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A stable, friendly working environment in a small, supportive team
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Full training in all aspects of the role, including export documentation
How to Apply
If you’re someone who enjoys variety, takes pride in accuracy, and thrives in a well‑structured environment, we’d love to hear from you.
Please send your CV and a brief covering message online or contact Dave Smith at Recruitment Solutions in Exeter
