Role Overview
The Health & Safety Administrator will support the project delivery team in maintaining high standards of health, safety, and compliance across a complex, multi-phase mixed-use development. This role is critical in ensuring that all site documentation, reporting, and coordination activities align with statutory requirements and company procedures.
Key Responsibilities
Health & Safety Administration
Maintain and manage all H&S documentation, including RAMS (Risk Assessments & Method Statements), permits, inspection records, and site registers
Ensure all documents are up to date, correctly filed, and easily accessible (both digital and hard copy systems)
Assist with the implementation and upkeep of the Construction Phase Plan
Compliance & Reporting
Support compliance with UK H&S legislation, including CDM Regulations 2015
Track and log incidents, accidents, and near misses; assist in compiling reports and investigations
Monitor and maintain training records, certifications, and competency matrices for all site personnel
Site Coordination
Assist in organising site inductions and maintaining induction records
Coordinate H&S meetings, toolbox talks, and briefings, including preparing minutes and action trackers
Liaise with subcontractors to ensure timely submission and approval of H&S documentation
Audits & Inspections
Support internal and external audits by preparing documentation and evidence
Assist H&S Managers with site inspections and follow-up actions
Track close-out of non-conformances and corrective actions
Systems & Processes
Maintain H&S management systems (e.g. SharePoint, Aconex, or similar platforms)
Generate regular H&S performance reports and dashboards
Support continuous improvement initiatives across the project
Key Skills & Experience
Essential
Previous experience in an administrative role within construction, engineering, or a similar environment
Strong understanding of health & safety documentation and processes
Proficiency in Microsoft Office (Excel, Word, Outlook)
Excellent organisational and document control skills
Strong attention to detail and ability to manage multiple priorities
Desirable
Experience working on large-scale construction or mixed-use developments
Familiarity with CDM Regulations 2015
Experience using document management systems (e.g. Aconex, Viewpoint, Procore)
NEBOSH or IOSH certification (or working towards)
O’Neill and Brennan values diversity and promotes equality, All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation
