HR Assistant
Location: Coulman Street, Thorne, Doncaster, South Yorkshire
Grade: D4
Start Date: Immediate
Overview:
The HR Assistant will provide comprehensive administrative and operational support to the HR team within a fast-paced food manufacturing environment. This role is key in ensuring HR processes run smoothly, supporting compliance with UK employment legislation, and maintaining accurate employee records.
Recruitment & Onboarding
Assist with end-to-end recruitment processes (advertising roles, shortlisting, interview coordination).
Prepare offer letters, contracts of employment, and onboarding documentation.
Conduct right-to-work checks in accordance with UK Visas and Immigration guidelines.
Coordinate induction programmes for new starters, including factory-based employees.
HR Administration
Maintain and update employee records and HR systems in compliance with UK General Data Protection Regulation (UK GDPR).
Process contractual changes, absence records, and employee correspondence.
Support payroll preparation by collating and verifying employee data.
Monitor and track probation periods and performance review deadlines.
Conduct daily timesheet and hours checks for departments.
Ensure any issues are reported in a timely manner to the Head of HR.
Monitoring and responding to the HR inboxes providing prompt responses.
Assist in the filing, scanning and administration of employee documentation.
Maintain databases and training matrices / sign off matrices and chase for outstanding documentation.
Administrate the Occupational Health clinics including the organising of appointments, liaising with the Nurse on the days and post admin actions in a timely manner.
Ensuring new starters and leavers are maintained in a timely manner.
Employee Relations Support
Provide administrative support for disciplinary, grievance, and absence management processes.
Take minutes at HR meetings where required.
Respond to general HR queries from employees and manager in a prompt manner.
Report any issues to the Head of HR.
Compliance & Policy
Support audits and inspections relevant to HR documentation.
Help maintain training records, including food safety and health & safety certifications.
Learning & Development
Coordinate training sessions and maintain training logs.
Support the organisation of mandatory training such as food hygiene and workplace safety.
Person Specification
Essential
Previous experience in an HR administrative role.
Understanding of UK employment law principles.
Strong organisational and time management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Ability to handle sensitive information confidentially.
Desirable
CIPD Level 3 qualification or working towards accreditation with the Chartered Institute of Personnel and Development (CIPD).
Experience within a manufacturing or food production environment.
Familiarity with HRIS systems and payroll processes.
To Apply
If you feel you are a suitable candidate and would like to work for Chesterfield Poultry, please don’t hesitate to apply.
*The successful candidate must have the right to work in the UK
