Abingdon School is seeking an Estates Administrator to join the team.
Location: Park Road, Abingdon, Oxfordshire, OX14 1DE
Job Type: Full Time, Permanent
Working Hours: 08:30 to 17:00, Monday-Friday (with a 30 minutes unpaid lunch)
Salary: £30,049 per annum
Closing date: Wednesday 18 March 2026 (Midday)
About Us:
The Foundation comprises two schools: Abingdon School and Abingdon Prep School, as well as Abingdon School Enterprises. Abingdon School is a leading independent day and boarding school with more than 1,000 pupils aged 11-18. Currently a boys’ school, it will become co-educational from September 2026.
Abingdon Prep School is a vibrant and warm day preparatory school with around 200 pupils aged 4-13 which has been co-educational since last year. Both Schools are situated in beautiful and extensive grounds, with the senior school in the heart of Abingdon on Thames, just south of Oxford, and the Prep School located a few miles away in nearby Frilford.
Estates Administrator – The Role:
We are looking to appoint a proactive and dedicated Estates Administrator to join our friendly team.
The purpose of the role is to support the Estates Manager and Head of Operations. Our ideal
candidate will be highly organised with strong interpersonal skills and a flexible approach.
If you are a positive team-player with excellent organisational and administrative skills, and have the ability to manage and prioritise across a range of different tasks, we would love to hear from you.
Additional hours may be required on an adhoc basis during evenings and weekends for school events. Time in Lieu (TOIL) will be accrued for these extra hours.
Estates Administrator – Key Responsibilities:
- Coordinate communication and workflow across Estates & Operations departments
- Act as the main point of contact for maintenance and portering queries
- Log, allocate, and track jobs via the helpdesk system, ensuring SLA compliance
- Support Planned Preventative Maintenance (PPM), reactive works, and project planning
- Maintain accurate asset registers, documentation, and organised digital records
- Raise and allocate work and purchase orders to in-house teams and contractors
- Vet third-party contractors, maintain DBS records, and ensure safeguarding compliance
- Liaise with HR to coordinate training and maintain staff absence records
- Support compliance requirements, emergency rotas, and operational reporting
- Assist with events, waste management, pest control, key control, signage, and holiday lets
Estates Administrator – You:
- A good standard of education
- Strong administration skills
- Ability to maintain and manage communication links with a variety of stakeholders
- Excellent organisational skills
- Ability to prioritise and work under pressure
- Strong IT skills (the Foundation uses Google software)
- Excellent customer service skills
- Excellent team working skills and the ability to work in a collaborative manner
Estates Administrator – Benefits:
- You'll get 25 days off paid time off each year plus bank holidays
- Up to 14.1% employer pension contribution
- Abingdon Foundation Death in Service Scheme
- Employee Assistance Programme
- Private healthcare insurance
- We may be able to offer flexible working from home
- Free use of leisure facilities with discounted exercise classes
- Free lunches during term time
- Cycle to work scheme
- Christmas closure days
- Discounted school fees (eligibility criteria apply)
- There are regular staff social events and opportunities to join other staff
- We offer free on-site parking and bike storage for all staff
- We offer a range of online and in-person courses to staff for free including first aid, mental health first aid and health and safety courses
We recognise the value of a diverse and inclusive workplace and are committed to equality of
opportunity for all staff and job applicants.
Early applications are encouraged. We may make an appointment prior to the advertised closing or interview dates.
Closing date: Wednesday 18 March 2026 (Midday)
Interview date: Wednesday 25 March 2026
Abingdon is committed to safeguarding the welfare of children and young people and expects all staff to share this commitment. All appointments are subject to a satisfactory enhanced DBS check.
To submit your CV for this Estates Administrator opportunity please click ‘Apply’ now
