Anderson Knight is delighted to be recruiting a professional and personable Legal Front of House Assistant on behalf of a well-established law firm based in Edinburgh.
This is an excellent opportunity for an experienced office professional with prior experience within a legal environment to join a respected firm where client service and professionalism are paramount. The successful candidate will bring a strong understanding of how a busy legal office operates, alongside the confidence and discretion required when working with clients, solicitors, and senior stakeholders.
The role:
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Provide a warm, professional welcome to all visitors, both in person and by telephone.
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Confidently manage incoming calls, introducing callers and transferring them to the appropriate colleague.
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Arrange couriers and taxis, ensuring all details are recorded accurately.
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Coordinate meeting room bookings, confirming attendee numbers, room layouts, catering, and IT/equipment requirements.
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Manage the visitor log and issue/collect visitor and access passes promptly.
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Report lost access passes to IT and the Facilities Manager without delay.
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Ensure reception and client meeting rooms are consistently tidy, welcoming, and well-presented.
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Monitor and replenish catering supplies in meeting rooms and kitchens.
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Report any maintenance issues promptly to the Facilities Manager to ensure swift resolution.
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Escort and manage contractors while on site and carry out regular Health & Safety checks as advised.
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Open, scan, and distribute incoming mail promptly to relevant fee earners and support teams.
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Prepare outgoing mail accurately, ensuring it is processed and ready for collection on time.
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Assist with copying, printing, scanning, binding, filing, and updating Counsel Papers as required.
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Support file archiving and scanning into the firm’s records management system.
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Assist with general office tasks including hand deliveries/collections, court runs, replenishing office supplies, and supporting wider office needs.
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Order and maintain stationery and office supplies.
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Arrange corporate travel, accommodation, and course bookings.
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Provide flexible support with ad hoc reception, administration, and facilities duties as required.
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Build and maintain positive working relationships with colleagues in the Edinburgh office and across the wider firm.
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Demonstrate a proactive, positive attitude with strong communication skills.
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Effectively prioritising competing deadlines while maintaining exceptional quality of work.
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Gaining a strong understanding of the different working styles and requirements across teams.
Essential:
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Previous experience within a legal sector role.
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Strong IT skills, including Microsoft 365.
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A proactive team player.
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Excellent interpersonal, written, and verbal communication skills.
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High attention to detail with the ability to produce accurate, high-quality work under tight deadlines.
Submit your CV in confidence to be considered for this wonderful opportunity
