On behalf of our client, we are seeking to recruit a Personal Assistant to join them on an initial 3-month contract. As the Personal Assistant, you will be responsible for managing the executive's schedule, organizing meetings, and handling correspondence to ensure smooth daily operations. You will coordinate travel arrangements, prepare important documents, and act as a liaison between the executive and other stakeholders.
Role: Personal Assistant
Pay: £22 - £25 per day via Umbrella
Location: Malmesbury
Contract: Monday- Friday, 08:00 - 16:30pm - 3 months FTC
IR35 Status: Inside
Responsibilities
Proactively organises and manages Outlook diary
Understand director's priorities and make appropriate decisions on accepting, prioritising and delegating meeting requests. Monitor acceptances and declines
Track action requirements from meeting minutes and manage diary to ensure completion in advance of deadlines
Co-ordinate the agenda for monthly "All Hands" reviews which provide major updates to the cross-functional, global EC, L & AB community
Manage the home trial inventory of machines owned by the team, including checking-in and checking-out machines for offsite use
Manage community access for secure SharePoint, MS Teams and Teamcenter pages
Management information reporting and analysis and creation of reports for the business function where needed
Prepare materials and information for projects and meetings where required by director
Coordinate inputs from leadership team as required for reports and projects
Write communications in the correct tone and on brand for appropriate audiences (internal and external), whilst including relevant stakeholders
Deal with sensitive or confidential information appropriately and retain discretion
Essential Skills:
Proficient in Microsoft Outlook, PowerPoint, Word, Excel, OneNote, and MS Teams
Experience as a PA or Administrator able to work in a dynamic and fast-moving organisation
Exceptional organisational and planning skills with a 'can-do' attitude
Ability to communicate at all levels of the business, flexing style as appropriate
Able to adapt to the changing needs of the director and able to react quickly to urgent priorities
Strong communication skills, both verbal and written
Confidence in decision making and prioritisation of tasks
Experience of managing a demanding diary and inbox
Confident self-starter, able to work proactively, think ahead and multi-task in a fast-moving environment
Ability to demonstrate initiative and to suggest improvements to processes
Sensitive and diplomatic management of multiple and high-level stakeholders with a high level of confidentiality
Excellent attention to detail
If you are interested in applying for this position and you meet the requirements, please send your updated CV to: Natalie Dalkin at Line Up Aviation
Line Up Aviation has carved its own place in the recruitment of Aviation and Aerospace personnel all over the world for more than 30 years. We work with some of the industry's best known companies who demand the highest standard of applicants.
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