Job Title: Administrative Assistant – Human Capital Management
Location: London (City)
Working Pattern: Monday–Friday, 9:00am–6:00pm (5 days in office)
Start Date: ASAP (subject to background checks)
Pay Rate: £26.00 per hour (inclusive of holiday pay) + overtime at time and a half
About the Role
A leading global financial services organisation is seeking a highly motivated Administrative Assistant to join its Human Capital Management division. This role provides dedicated support to Managing Directors and senior leaders within a fast-paced, high-performance corporate environment.
The position requires exceptional organisational ability, strong judgement, and the confidence to manage competing priorities while maintaining professionalism and discretion at all times.
Key Responsibilities
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Providing comprehensive administrative support to senior leadership within Human Capital Management
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Managing complex and constantly changing calendars, anticipating scheduling conflicts and prioritising effectively
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Coordinating senior-level internal and external meetings, ensuring seamless logistics
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Handling high volumes of calls with professionalism and urgency
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Organising domestic and international travel, including itineraries and expense processing
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Onboarding new hires and contingent workers, coordinating systems and technology access
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Booking meeting rooms and event spaces, managing all logistical arrangements
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Ensuring accurate updates to reporting lines and team alignments across internal systems
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Ordering and maintaining office supplies and inventory
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Acting as a proactive and integral member of the wider team, maintaining awareness of evolving priorities
Candidate Profile
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Minimum 3 years’ administrative experience, ideally within financial services or a corporate environment
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Proven experience supporting senior executives
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Exceptional organisational and prioritisation skills
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High attention to detail and accuracy
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Strong written and verbal communication skills
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Advanced proficiency in MS Outlook and Word
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Working knowledge of Excel, PowerPoint, Concur and Zoom
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Ability to manage confidential and sensitive information with discretion
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Self-starter with strong problem-solving ability and proactive approach
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Comfortable working with stakeholders at all levels of seniority
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Able to remain calm and effective under pressure
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Dependable, resourceful and results-oriented
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Positive team player with a professional demeanour
Ideal Attributes
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Strong judgement and independent thinking
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Ability to anticipate needs before they arise
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Confident working in a busy, deadline-driven environment
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Committed to maintaining high standards of service and professionalism
This is an excellent opportunity for an experienced Administrative Assistant seeking exposure within a dynamic, globally recognised financial services environment, supporting senior stakeholders in a pivotal internal function
