Your new company
Hays are seeking a proactive and organised Permanent Office Assistant to support the day‑to‑day running of our client's busy Manchester City Centre office.
This role is ideal for someone who thrives in a varied administrative position, enjoys being the first point of contact for staff and visitors, and is confident about managing a wide range of operational and clerical tasks.You will contribute to the smooth running of the workplace by supporting the admin function, maintaining office processes, coordinating communications, and assisting with general office duties. The role requires excellent communication, strong organisation, and the ability to manage multiple tasks efficiently.
Your new role
Key Responsibilities
Greet clients, visitors, and colleagues in a professional manner.
Handle incoming calls and manage general office communications
Perform general administrative and clerical duties, including filing, updating documents and maintaining accurate records.
Manage incoming and outgoing mail, deliveries, and international shipping coordination.
Assist in organising meetings, tidying meeting rooms, and ensuring shared spaces are well maintained.
Monitor and replenish office supplies and oversee office equipment.
Support booking travel, accommodation, and reservations when required.
Assist with event organisation and ad‑hoc administrative projects.
Support basic bookkeeping tasks and assist with processing expense claims.
Maintain transactional admin processes within the department.
Help resolve facilities-related issues where necessary.
Follow organisational policies relating to confidentiality, data protection, health & safety, and general office procedures.What you'll need to succeed
Strong verbal and written communication skills.
Excellent organisation, time‑management, and prioritisation abilities.
High level of attention to detail.
Confident using computers and office software.
Ability to remain calm and effective under pressure.
Professional, reliable, and discreet
Previous experience in an office assistant or similar administrative role.
Experience working with both internal and external stakeholders.
Relevant administrative or IT qualifications (e.g., NVQ, BTEC).
Willingness to undertake Health & Safety, first aid or fire marshal training.What you'll get in return
This role is a permanent position at an excellent business, salary is £(phone number removed) depending on experience. Competitive benefits, this is an office-based role.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
