Payroll Administrator - West MallingJob Type: Full timeIn a Nutshell…We have a great opportunity for a Payroll Administrator to join our team within Vistry Services, at our office in West Malling, Kent. As our Payroll Administrator you will be responsible for assisting in the accurate and efficient processing of the payroll for Vistry Group, circa 5000 employees across the UK in 25 regional locations, over 200 construction sites and 3 factories manufacturing timber frame housing components.We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.Let’s cut to the chase, what’s in it for you…Competitive basic salary and annual bonusSalary sacrifice car scheme available to all employeesUp to 33 days annual leave plus bank holidays increasing to up to 39 days with service2 Volunteering days per annumPrivate medical insurance, with employee paid coverEnhanced maternity, paternity and adoption leaveCompetitive pension scheme through salary sacrificeLife assurance at 4 x your annual salaryShare save and share incentive schemesEmployee rewards portal with many more benefits…In return, what we would like from you…Behave in line with our company values – Integrity, Caring and QualityPrevious experience in a relevant administration field, preferably in a similar sized payroll or finance environment to VistryBe a strong and confident communicator via Teams, the telephone and e-mailBe very organised and self-motivated with regards to managing your own workload. Be aware of team workloads and be readily available to assist colleaguesBe flexible, adaptable and somebody who can work well under pressure and deal with high volumes of work and tight deadlinesHave good to excellent knowledge of Outlook, EXCEL and Word and a similar payroll system to ResourceLinkMore about the Payroll Administrator role… Respond to employee queries and offer help and guidance on PAYE and payroll processesManage the team mailbox and respond or refer to team colleagues on all queries within 4 hours of receiptEnsure that all personal data submitted via the self-service functionality is audited and authorised dailyEnsure that all bank information submitted via the self-service functionality is validated and authorised dailyMonitor, check and upload all bulk variable data to the payroll system including;CommissionAdditional travel allowanceBonus paymentsOvertime, Bonus, Shift – FactoryOvertime – Site operativesEnhanced holiday for weekly paidEnter hours worked for casual/zero bank employeesWhere submissions are not received on cut-off date -1, issue reminders to relevant parties. Issue second reminder on cut-off date +1Download and check all statutory notices from HMRC gateway, such as, student loans, PGL’s, P45, P46, and tax code notifications.For tax codes, compare against existing tax codes and where there is a significant change, issue standard notification to employeeEnsure that self-certifications of sickness forms received via the self-service functionality are updated to the employees absence recordWhere the absence data is missing, contact the line managers and offer training and guidance on using MyView to report absencesMonitor absences of longer than 7 days which are uncertificated and advise line manager that a Doctor’s fit note is dueUpload to ResourceLink any doctors fit notes that are received into the mailbox. Contact the line managers and offer training and guidance on using MyView to upload supporting absence documentationAssist with checking colleague’s input and provide support during team absencesAssist with processing any ad-hoc month end or tax year end tasksHelp and assist when required, other colleagues in the team who manage the car fleet, employee benefits and expenses paymentsBe aware and have in depth knowledge of all policies that affect the output of the payroll.Review team pages on company intranet, Vibe and advise managers of any changes or improvements that could be madeFinally, let’s tell you a bit more about us…We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. Join us in making Vistry. #LI-WS1
