Your new company
An established and growing mechanical services business is seeking a proactive and detail‑driven Procurement Administrator to support its busy operations team. Working in a fast‑paced environment, you will play a key role in ensuring materials, equipment, and supplier processes run smoothly and efficiently. This is an excellent opportunity to join a supportive team where accuracy, organisation, and outstanding communication make a real impact.
Your new role
As the Procurement Administrator, you will be responsible for coordinating supplier quotations, raising purchase orders, and maintaining accurate procurement records. Your day‑to‑day responsibilities will include:
Obtaining supplier quotations for material requests
Raising purchase orders and issuing order numbers for reactive works
Sending completed orders to suppliers and contract managers
Arranging equipment hire with approved companies and issuing weekly hire reports
Booking in Goods Received Notes (GRNs)
Handling telephone enquiries when calls are diverted
Highlighting disputed invoices to the accounts team and assisting with queries
Monitoring supplier price increases and maintaining the supplier rebate spreadsheet
Setting up new suppliers within SAGE
Supporting the wider administrative and operational functions where required
This role is perfect for someone who enjoys structure, takes pride in accuracy, and works confidently under pressure.
What you'll need to succeed
To thrive in this role, you will bring:
Essential Skills
Strong working knowledge of Microsoft Word and Excel
Excellent verbal and written communication skills
The ability to work effectively in a fast‑paced environment
A flexible, adaptable approach to supporting the wider team
Desirable Skills & Experience
Experience in a purchasing, procurement, or administrative support role
A methodical, organised approach with excellent attention to detail
Knowledge of plumbing or mechanical materials
Familiarity with SAGE Accounts or similar accounting software
Candidates with experience in construction, M&E, trade merchants, or equipment hire environments are particularly well suited.What you'll get in return
Competitive salary (dependent on experience)
Company pension
Free onsite parking
Health & wellbeing programme
Convenient transport links
The opportunity to develop your procurement skills within a growing and supportive team
What you need to do now
If you're an organised, reliable, and proactive administrator with a passion for procurement and a desire to grow within a fast‑moving environment, I'd love to hear from you - click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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