Job Title: Intake Coordinator/Admin Assistant
Location: Leicester
Pay Rate: £12.41 p/h
Shifts: Monday to Friday
Start Time: 14:00pm to 22:00pm
Role: Temporary to permanent (after 12 weeks for the successful candidate)
Industria Personnel Services LTD are looking for reliable, experienced Intake Coordinator/Admin Assistant to work with one of our clients based in Leicester.
Our client has more than 25 years within their specialised sector. They have grown through dedication to quality, in-house design, innovative product development, and exceptional customer service. Our client has over 350 stores worldwide.
Duties for the intake coordinator /admin assistant,
· Book inbound deliveries into the business, following the distribution centres procedures and delivery window guidelines.
· Use a booking portal to schedule deliveries and follow guidelines/ processes for these.
· Use the WMS, to create and schedule deliveries.
· Prepare all paperwork for the following days Intake.
· Updating stock definitions.
· Liaising with 3rd party suppliers ensuring adherence to booking procedures following our supplier manual.
· Reporting supplier issues to relevant internal and external parties.
· Communicating the Intake to the DC teams, using Microsoft office calendar and display boards.
· Send daily/ weekly reports updating the site on forecasted Intake figures.
· Process and file transfer paperwork from our QC department.
· Data entry.
· Receipting purchase orders into the DC.
· Raise orders by customer in line with schedules.
· Create and finalise packing lists in line with customer requirements.
· Liaise with all parties to fulfil deliveries (booking portals & subcontractors)
· Adhere to current admin processes and procedures across the site.
· To carry out duties in an accurate and productive manner.
· To work efficiently and effectively as part of a team.
· To keep work areas clean and tidy.
· To maintain high levels of Health & Safety standards throughout the DC.
· To achieve the targets/KPI and task standards set out by supervisors/ managers.
· To be communicative between fellow co-workers/ warehouse operatives/ supervisors and managers.
· To be adaptable and flexible in your approach to work.
· To perform any reasonable request from supervisors/ manager.
Our client would like the successful Intake Coordinator/ Admin Assistant to have the following:
· Attention to detail.
· Self motivated.
· Good standard of computer literacy.
· Must display a flexible and committed approach.
· Ability to follow instructions
· Ability to work under pressure and to meet deadlines.
· Ability to work as part of a team
· Of smart and clean appearance.
· Enthusiastic
Desired:
· Experience of working in an office environment.
· Microsoft Office, being able to use Excel, Word, Outlook and calendar.
· Experience of working with I.P (WMS)
This vacancy is being advertised in accordance with Regulation 27 of the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Industria is acting as an employment business for this role.
Industria Personnel is an equal opportunities employer. We are committed to diversity and inclusion and welcome applications from all suitably qualified individuals, regardless of race, gender, disability, religion/belief, sexual orientation, or age.
All applicants must be eligible to work in UK and may be required to provide proof of identity and eligibility during the recruitment process. Background checks may be conducted in line with client requirement
