We're actively recruiting for an experienced Administration Assistant/Administrator to join our clients busy team on a permanent basis.
This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison.
In this varied role, responsibilities include:
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Prepare cost reports, budgets and track project expenditure
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Process invoices and purchase orders with accuracy
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Maintain financial records and liaise with the finance team
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Schedule engineers and subcontractors for planned works
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Allocate resources and track job progress against deadlines
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Communicate schedules and requirements to engineers and clients
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Create and maintain job cards and project documentation
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Assign work orders and monitor completion status
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Ensure job sheets are returned for invoicing and compliance
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Handle incoming calls and client/supplier enquiries
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Maintain filing systems and prepare reports/contracts
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Provide general support to project managers and operations
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Maintain RAMS, safety records and compliance documentation
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Keep certifications and training records up to date
Requirements:
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Proven experience in administration/project coordination
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Strong financial reporting and data entry skills
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Excellent organisational and communication abilities
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Proficiency in Microsoft Office and project management software
Working hours:
- Monday to Friday 08:00 - 16:30
An immediate start is available for the successful Administrator
