FACILITIES ADMINISTRATOR
MONDAY – FRIDAY – 8:00AM – 4:15PM
£12.71 PER HOUR
NG7, NOTTINGHAM
TEMP – CONTRACT (12 MONTHS)
LOOKING FOR SOMEONE TO START ASAP
The Role
To support the effective delivery of Facilities Management services by proactively managing work orders through the internal CRM system, coordinating with contractors, service providers also clients and ensuring all works are delivered in line with agreed Service Level Agreements and client target dates.
The role is responsible for raising and approving purchase orders and quotations, maintaining accurate system records, ensuring compliance with health and safety requirements and providing clear communication on progress, risks and delays.
Responsibilities
Monitor internal systems and coordinate with contractors for timely quotations
Raise purchase orders and work order instructions, approve low level quotations when needed
Liaise with service providers, contractors and clients to schedule work orders and meet SLAs
Request and verify work order documents, including Health & Safety compliance
Keep internal systems and operations boards accurate and up to date
Complete, close or extend work orders once documentation is confirmed
Respond to client requests regarding work orders
Conduct site audits
Lead contractor and team meetings
Provide cross cover as required
Experience:
Must be able to drive and have full UK driving license
Good IT skills including Microsoft Office
Effective handling of customer and contract queries
Ability to multi task
EMA25
