Our client, an international manufacturing Company, is currently recruiting an ambitious, talented and dedicated individual who takes pride in their work and the organisation to join their team at a very exciting time.
You will receive full training and support while working across a range of activities within the business. This includes a Level 3 Business Administration apprenticeship.
Reporting and training alongside the Office Manager, duties to include:
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Telephone Management: Answer incoming calls, transfer to the appropriate person, and handle queries professionally.
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Invoice Logging: Assist with logging and tracking invoices accurately.
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Purchase Order Checks: Verify and log internal purchase orders.
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Client Hospitality: Take care of external clients during visits, including preparing drinks, setting up buffets, and tidying the boardroom after meetings.
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Invoice Matching: Check and match all purchase orders to delivery notes and invoices, ensuring discrepancies are within agreed tolerances and authority levels.
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Electronic Processing: Process invoices electronically via purchase order or batch processing systems.
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Project Documentation: Assist in preparing project-related documentation.
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Courier & Shipping: Enquire, arrange, and book couriers and shipping for domestic and international deliveries.
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Post Distribution: Sort and distribute incoming and outgoing mail.
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Visitor Management: Monitor the door camera, greet visitors, and ensure a professional welcome.
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General Office Tasks: Filing, scanning, shredding, and maintaining organized records.
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Document Control: Send documentation to clients and suppliers following established document control processes.
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Reporting: Assist in preparing a variety of regular and ad-hoc financial and administrative reports.
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Office Presentation: Maintain a clean, organised, and professional office environment, including communal areas and meeting rooms.
The Ideal candidate will possess the following skills;
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Computer literate with experience working with Microsoft Office.
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Attention to detail
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Be proactive and flexible
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Effective verbal and listening communication skills
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Be respectful, honest & trustworthy
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Reliable
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Problem solving skills
This is a fantastic opportunity to join a great company offering a relaxed, friendly and supportive work environment together with a fantastic training program and career progression
