The Project and Procurement Administrator plays a vital role in supporting both procurement and project coordination functions, ensuring efficient purchasing processes, accurate order management, and smooth project delivery. This role acts as a central link between suppliers, customers, and internal departments, maintaining strong communication and organisational oversight to support business operations.
Client Details
The employer is an SME organisation within the industrial / manufacturing sector, offering a permanent position with opportunities to contribute to the procurement and supply chain department.
Description
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Raise and process purchase orders for timber, outsourced services, consumables, operational supplies, and overhead expenditures.
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Coordinate with internal departments to confirm purchasing requirements and align with project timelines.
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Liaise with suppliers to confirm lead times, pricing, and product availability.
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Maintain accurate procurement records including POs, invoices, delivery notes, and contracts.
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Reconcile deliveries against POs, resolve discrepancies, and escalate where required.
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Ensure all procurement activity complies with company policies, sustainability standards (FSC/PEFC), and H&S requirements.
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Support supplier onboarding, documentation, and compliance.
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Monitor purchasing needs using system data and historical consumption to forecast requirements.
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Identify opportunities for cost savings, efficiency, or improved supplier performance
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Provide administrative support for major projects, including sales/work order processing and customer communication. Update and maintain project timelines (Gantt charts).
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Coordinate transport arrangements when required, including cover during the Transport Manager's absence.
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Act as a key point of contact between internal teams, customers, and external contractors.
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Ensure project deadlines are met, orders are accurate, and changes are communicated effectively.
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Act as a liaison between procurement, production, finance, and operations.
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Support demand planning and forecasting by sharing purchasing and usage insights.
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Provide general administrative support across procurement and operations functions.
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Identify and implement continuous improvement opportunities in procurement processes to improve efficiency, accuracy, and cost-effectiveness.
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Collaborate with the wider team to streamline workflows.
Profile
A successful Procurement and Project Administrator should have:
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Proven experience in procurement, purchasing, or supply chain administration-preferably in a timber, construction, or manufacturing environment.
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Strong organisational skills and attention to detail.
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Excellent communication and negotiation skills.
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Proficient in Microsoft Office Suite (Excel, Word, Outlook)
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Experience with MRP/ ERP systems - Epicor advantageous
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Team player with a proactive and solution-oriented approach.
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Diploma in Business Administration, or a related field.
Job Offer
Competitive salary ranging from £28,000 to £32,000.
A permanent role within the industrial / manufacturing sector.
Opportunities to develop skills in procurement and supply chain management.
Located in Birmingham for easy accessibility.
Supportive company culture and professional environment.If you are enthusiastic about pursuing a career as a Procurement and Project Administrator in Birmingham, apply now
