We require an Administrative Assistant to assist and provide administrative support to our Purchasing & Production Planning Department.This would be a great opportunity for an enthusiastic individual who is wishing to develop their career further and become a key player in assisting with various administration duties within the Purchasing & Production Planning Department.
The role would suit an organised person with a “can do” attitude who is able to prioritise work and has a good knowledge of Microsoft Applications (Word, Excel) and excellent communication skills (both verbal and written). Candidates must also have good literacy and numeracy skills, a good eye for detail and the ability to keep accurate records and maintain data bases.
RESPONSIBILITIES:
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Assisting and providing administrative support to the Purchasing & Planning Controller
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Raising and progressing purchase orders, raising delivery and collection notes for supplier orders,sending emails
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Placing orders with suppliers
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Dealing with supplier queries
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Ordering warehouse and joinery consumables
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Assisting in the preparation and amendment of production schedules and job sheets, reorganising (as required) and distribution to each production employee
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Checking delivery schedules and scheduled delivery dates
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Keeping track of when goods are due to arrive into the warehouse, booking them in and adjusting schedules accordingly
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Signing off invoices - ensuring paperwork in order (checking against purchase orders raised, giving nominal codes before sending them through to the account department)
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Keeping a database of orders/suppliers for manufacturing processes
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Filing
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Liaison with suppliers
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Liaison with internal departments; production (Joinery & Warehouse), sales, logistics
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Any other duties as required by Warings Furniture Ltd
ESSENTIAL SKILLS/EXPERIENCE
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Excellent general administrative skills
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Excellent computer skills with good knowledge of Microsoft Word, Excel (must be able to do spreadsheets and basic formulas) Outlook
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Excellent literacy and numeracy skills
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Excellent attention to detail/accuracy in all work
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Excellent organisational and planning skills communication skills with the ability to communicate on all levels
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Ability to use own initiative
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Ability to prioritise work
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Ability to work under pressure and to deadlines
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Must be a team player
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Flexible approach to working time to meet deadlines/peak workloads
We are located in a rural area so own transport is essential
