PORCELANOSA, a global leader in the innovation, design, manufacture and distribution of Tile, Kitchen, and Bath products, endeavors to be the industry leader by providing trendsetting cutting-edge designs of unparalleled beauty and refinement, uncompromising quality, technologically superior products and dependable services to its clients. Through a dynamic company owned and independent distribution network,
Porcelanosa was founded over 45 years ago in a small village by the Mediterranean Sea in Castellon, Spain. Since then, we have been providing architectural and design solutions to consumers and the A&D community with unparalleled innovation, quality, and service. Porcelanosa has experienced incredible growth over the years and today our global presence extends to over 140 countries through more than 400 company owned showrooms, distribution centres and an extensive network of independent distributors and retailers.
Role Purpose: Working within the HR department (team of 4), the role is to be responsible for beginning to end UK payroll cycle across 2 separate business entities (circa 450 employees), processing the monthly payroll whilst adhering to tight deadlines in order to pay employees accurately and on time.
Main functions of the role include: • Collate payroll information across all locations in the UK. Liaising with each region’s Managers and HR supports in order to receive accurate and timely employee starter and leaver forms, P45s, non-attendance forms, change of personal detail, HMRC related information, employee deductions, bonus and commission detail.
• Calculate of statutory maternity, sick and holiday pay along with manual tax calculations where necessary.
• Process payroll information using both Microsoft Excel and ADP payroll software.
• Produce monthly salary reports for the UK Chief Financial Officer
• Produce monthly headcount reports for UK Chief Financial Officer & Accounts department.
• Support employees in accessing ADP self service portal
• Ensure RTIs (FPS & EPS) correctly each month to HMRC.
• Administer mandatory legal employee salary deductions including (but not limited to), child maintenance and attachment of earning orders
• Ensure notification to accounts for release of monthly payments after HoHR approval confirmed.
• Responsible for the Year End Process including production of P60s for employees.
• Auto-enrolling of employees into the workplace pension scheme (NEST) and submitting monthly payment schedules.
• Monitor 2 inboxes (1 shared) and answer any payroll queries from staff – pointing employees in the right direction and escalating queries to the Head of HR where necessary to achieve satisfactory resolution.
• Communicate with stakeholders via email, telephone and in person.
• Liaise with the Payroll Software provider as necessary.
• Ensure practice of confidentiality and GDPR in all areas of responsibility.
• Supporting the leaver process from point of resignation for all administration aspect
• Monthly audit of personnel files to ensure leavers over 2 months are placed within archiving
• Maintain archiving in line with GDPR policy
• Utilise time effectively to support basic administration duties to support the HR team where needed – note taking, general queries, absences reporting, data entry, amend and maintain staff personnel records.
Personal Attributes •Demonstrate up to 2 years’ experience with an in-house or bureau payroll background, however a minimum of 12 months exposure.•Proven experience of data entry at a sufficient level to enable the accuracy needed to process payroll, including regular and overtime hours, absence deductions, bonuses/commissions.
• Have a basic understanding of statutory payments and leave.
• Strong team player with capability to work independently also.
•Organised with an ability to work to deadlines.
•Keen to take ownership of the beginning to end payroll process
•Excellent communication skills with confident telephone manner.
•IT literate - proficient in Excel with a basic understanding of Microsoft Word and Outlook.
•Maintain a professional and positive attitude
•Ability to multi-task & work well under pressure, whilst maintaining accuracy/attention to detail
