Do you have experience managing a busy reception area whilst handling multiple tasks such as visitor check-in, calls, and meeting room coordination?
Are you able to manage Health & Safety compliance tasks—such as completing weekly/monthly checks, maintaining evidence logs, and closing out HSE actions?
Would you enjoy being at the heart of a global engineering organisation—acting as the welcoming face of the Bristol office while supporting projects that impact the defence, clean energy, and space sectors?The Opportunity
Our client is a global leader in engineering, project management, and technical services, delivering innovative solutions across various industries. Their Bristol office plays a key role in supporting major global projects, including clean energy, defence and the space sector.
They are looking for a Receptionist/Facility Support to be the welcoming face of their Bristol office. You will ensure a professional and friendly environment for clients, visitors, and employees whilst managing essential administrative tasks, supporting the office Facility Manager.
Your duties and responsibilities:
·Greet and assist visitors, ensuring a warm and professional welcome.
·Answer and direct phone calls, manage inquiries, and take messages.
·Schedule appointments and coordinate meeting room bookings.
·Maintain the reception area, ensuring a tidy and organized workspace.
·Ensure compliance with security and visitor management protocols.
·Manage the door access system and ID card database.
·Complete stock checks and processing order for stationery and kitchen consumables.
Facilities Support Responsibilities:
·Manage the day-to-day operations of the office.
·Manage the Health & Safety compliance system, uploading evidence of safety checks,services etc. Closing out actions with sufficient evidence.
·Complete Health and Safety weekly and monthly checks to maintain HSE compliance.
·Assist with administrative tasks, including data entry, filing, and correspondence.
·Support office operations by liaising with various departments.
·Process invoices in a timely manner and assisting to resolve queries with suppliers.
·Maintain all Facilities-related documentation to ensure up to date and correct.
·Manage and deliver the Office Induction process.
·Support the Facility Manager with local and national projects as required.
You will have the following skills & experience:
Previous experience in a receptionist or customer service role is preferred.
Strong verbal and written communication skills.
Excellent organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Professional demeanour with a customer-focused approach.
Ability to work independently and as part of a team.
Pro-active and self-motivated with a positive approach to tasks.
Work in a dynamic and innovative, values driven environment
Career growth and development opportunities as part of a team delivering critically important projects across the defence, clean energy and space sectors
Competitive salary and benefits package and outstanding training and development opportunities
Be part of a global company making a meaningful impact
The setting for the role
The role will be office-based. A safety induction will be provided.
Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.
We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.
Millbank operates as both an Employment Agency and an Employment Business.
Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.
We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.
Millbank operates as both an Employment Agency and an Employment Business
