We are currently recruiting for a Construction Administrator to work in a busy construction office
Key areas of responsibility;
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Provide administrative support to office and site personnel generally
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Answer incoming calls and direct those calls to the appropriate department and/or take messages and communicate them accurately in a timely manner
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Assist with compiling End of Project Health & Safety Files (O&M’s) printing off if applicable, issuing links and or USB’s
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Comply with all health and safety procedures and notify Health and Safety Department of any issues or queries
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Ensure any breaches or suspect activity is reported to a senior manager immediately so that action can be taken
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Assist with co-ordination of training, booking of venues and administration of all relevant documentation
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Provide administrative support to the general office to type; letters, quotations, tender return documentation etc. Also carry out filing and photocopying, booking of accommodation, emails, printing etc.
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Provide support to estimating department to assist in sending out price enquiry letters and quotations if requested
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Provide support to contract managers to assist in compiling paperwork, folders, printing programmes and drawings etc
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In the instance that visitors are expected, cover the reception if requested, provide first point of contact for employees and visitors to the company in a friendly and courteous manner and direct them to the appropriate person ensuring they sign into and out of the visitors/employee book
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Assist in ensuring all relevant files and paperwork within the department are up to date and organised effectively
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Assisting with prequalification documents and tender return documents including monitoring/working on web portals
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Housekeeping duties to ensure office area is clean and tidy as well as all sundry items well stocked
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Seek opportunities to develop own knowledge of the company to enable growth within the department
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Provide support to procurement processing and typing of purchase orders to cover busy periods, holidays and sickness
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Notify relevant person reference deliveries/couriers etc.
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Ensure all ISO processes and procedures are properly understood, carried out and evaluated and that modifications are investigated if necessary; ensure companywide compliance with ISO standards and legislation
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Set up and maintain controls to monitor and analyse performance by gathering relevant data and producing statistical and management reports
Knowledge, Skills, Experience and Training:
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Minimum of 3 years office administration experience ideally in construction
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Must be computer literature – SharePoint, Word, Excel, Power Point, Publisher
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Strong planning and organisational ability with demonstrated business knowledge, as well as strong analytical and problem solving skills
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Excellent oral and written communication skills
