Our public sector client are looking for a Technical Fleet Administrator to join them to a temporary basis.
Location – Croft
21 hours per week – flexible on hours/days
Role Purpose
To provide administrative, technical and customer support to the Driver and Vehicle Management Team, maintaining accurate records, assisting with data analysis, and supporting the day-to-day running of the fleet workshop.
Key Responsibilities
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Act as first point of contact for internal/external customers, resolving queries professionally.
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Support daily administrative processes and assist workshop management with customer issues.
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Maintain and update the vehicle management system and run performance reports.
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Process invoices, including coding, price checks, re-charges, and resolving supplier payment queries.
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Communicate maintenance schedules and help rearrange appointments.
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Support monitoring of supplier performance and record operational/Health & Safety information.
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Provide documentation for vehicle insurance claims.
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Assist with preparing fleet meetings, including taking minutes.
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Identify process issues and suggest improvements.
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Handle and protect information securely in line with Council policies.
Essential Experience & Skills
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Administration experience in a workshop or construction environment.
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General clerical skills: word processing, filing, photocopying, data input, message handling.
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Confident with Microsoft Outlook, Word and Excel.
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Experience using databases, including bespoke systems.
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Experience working with financial systems and supplier invoicing (including Oracle).
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Strong organisational skills and proactive approach.
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Ability to deal with customers face-to-face and over the phone
