The Role
The HR Administrator provides quality HR compliance and administrative support to the HR Business Partner. The HR Administrator will gain exposure to the entire employment life cycle including, but not limited to, recruitment and selection; performance management; labour relations; compensation, benefits and reward; organisational design; employee wellness and succession planning.
Job Responsibilities
On-boarding and Terminations
- Assist with the administration of new joiners and leavers
- Schedule information and induction sessions
- Prepare the welcome folders
- Update employee files with necessary documents, i.e. signed employee contracts
- Assist with ensuring the signing and filing of policy documents
- Assist with leaver administration, i.e. UI19s, Certificates of Service, setting up exit interviews
Recruitment
- Manage Pre-Employment processes
- Track the cost and effectiveness of media outlets for job postings
- Post new positions on various career sites and liaise with Recruiters
- Sort incoming resumés and log them into appropriate tracking spreadsheets
- Complete and mail out regret letters
- Coordinate candidate interviews, psychometric assessments, and other verification checks
- Perform reference and background checks
- Complete and mail out offer letters
- Manage Line Manager Satisfaction surveys after each recruitment process
Stakeholder Management
- Properly handle employee requests through responsiveness, follow-up, and escalation
- Deliver quality solutions to employee requests or escalate to senior team members
- Openly share new ideas and information with team members
- Prioritize activities for the best interest of the team when working on joint projects
Develop and Maintain HR Compliance Knowledge
- Develop current knowledge of HR Laws and Regulations
- Keep abreast of new developments in the HR field
- Develop a working knowledge of HR information databases
- Keep up to date with document retention requirements, i.e. POPIA
Project Management and Reporting
- Track progress, deadlines, and priorities of all projects
- Research and collect data for various HR initiatives
- Ensure weekly/monthly HR reports are collected or completed timely, i.e., monthly timesheet submissions, recruitment and IR trackers
- Manage ad-hoc HR projects as needed
Payroll
- Accurate processing and input of monthly payrolls for all the Group Op Co's
- Capture new employees, leave, terminations, and maternity leave calculations as per policy
- Capture employee movements, terminations, retirements, dismissals, and transfers
- Review and ensure accuracy of input advice to payroll and batch processing
- Ensure that employee changes are captured correctly and timely
- Ensure payroll reports are loaded for Finance review on a monthly basis and sent to the HRBP
General Admin
- Update various databases including the IR log, applicant flow, HRIS
- Assist with training and development processes, i.e. source training providers, schedule training/workshops
- Update and maintain the Skills Development database
- Create and maintain electronic and physical employee files
- Follow-up with Line Managers regarding bi-annual performance appraisals
- Update the group organogram monthly
- Ensure timely submission and payment of all creditors
Compliance & Governance
- Execute in adherence to all relevant regulatory and business practices
- Promote a culture of ongoing detection and resolution of compliance breaches
- Ensure timely delivery on all statutory reporting requirements
- Assist in managing all HR Audit exceptions and implement preventative measures
- Drive the resolution management of identified top HR risks
Requirements
- Industrial Psychology/HR Management/Labour Relations Bachelor's or Honours Degree
- 1 to 2 years HR Admin and Payroll experience
- Knowledge of BCEA, LRA, EEA, OHSA, and other labour-related Acts and Regulations
- Exceptional written and oral communication skills
- Strong reporting and analytical skills
- Ability to effectively learn and acquire new knowledge and skills
- Proficient in Word, Excel, PowerPoint, and Psiber Payroll System
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