Location: Port Elizabeth (Industrial area)
Start Date:
6th January 2025
Working Hours:
Monday - Thursday: 07:30am – 16:30pm
Friday: 07:30am – 13:30pm
= 40 hour work week
Salary:
R8,500 – R9,000 per month
Requirements:
- Matric
- Strong mathematical ability
- Creditors experience beneficial
- Past experience working at a company (with references) beneficial
- Neat & organized
- Punctual (on time daily)
About:
Training will be provided for the role. This position will be a wonderful addition to your resume.
Receptionist / Client Liaison:
- Answering the phone at all times and dealing with walk-in suppliers and customers
- Handling inquiries and incoming work requests and forwarding as needed
- Answering and responding to emails and phone calls, and forwarding communications to appropriate parties as necessary
- Assisting clients face-to-face, and any other form of telecommunication (i.e., telephone, email etc.)
- Sending out company-wide emails
- Setting up meetings, as necessary
General Administration:
- Handle all administrative filing
- Up-keep of fleet filing and maintenance
- Handle and organize office filing systems effectively
- General office management - maintain stationery, office equipment and inventories (toilet paper, soap etc.)
- Keeping stock of tea, coffee, milk, and sugar
- Typing up correspondences, if necessary
- Providing backup and administrative support for management
- Assisting the Contracts Managers with setting up and printing H&S files
- Managing petty cash, if necessary
- Accommodation bookings
Creditors:
- Performing accurate data entry and filing tasks for accounts payable, purchase orders, equipment inventory
- Prepare, manage, control, and verify accounts payable records
- Ensuring accurate processing of purchase orders, supplier invoices, and cash book processing
- Review supplier invoices already captured on Sage Accounting for completeness and accuracy
- Ensuring all supplier invoices are VAT compliant
- Reconciling supplier accounts - Agree monthly statement balances received from suppliers to the balance on Accounting Sage – thereby identifying discrepancies on accounts
- Investigate any queries (invoicing or other) and resolve discrepancies
- Management of creditors accounts, which will include drafting of reports on all monies that are due
- Collection, filing, and forwarding of all accounts, statements/invoices to the relevant persons
- Conduct periodic reconciliations of all accounts to ensure their accuracy
- Contacting the Finance Manager to make payments for any outstanding accounts
- Communicating with creditors when accounts are outstanding to provide feedback and maintain the relationships
How to Apply via our website:
#J-18808-Ljbffr
