Reporting and Compliance Officer

Smith Garb & Associates • Other • Pretoria, South Africa • 2d ago

Requirements:

Degree in accounting or internal auditing
At least 3 years experience in auditing
Understanding and working knowledge of project management
Good organisational skills and understanding of financial monitoring and administration and accounting systems
Experience in developing internal control tools and working papers
Knowledge of general accounting procedures and principles
Understanding and working knowledge of project management
Experience in developing internal control tools and working papers
Fluent English verbal and written communication skills
Computer literacy: MS Office especially Outlook, Excel and Word and financial software packages, preferably Acumatica
Must be a motivated team player who can work under pressure, and has an enthusiastic and hands-on approach to the job
Willing to travel to other offices that is located in Dakar, Addis, and Nairobi

Basic duties include, but are not limited to:

Design and implement an annual work plan to ensure reliable control systems, compliance with legal and regulatory requirements, and effective record keeping
Execute testing, investigate policy violations, provide structured reports, maintain a compliance risk register, and implement a compliance communication programme
Review donor contracts in collaboration with Finance management, track corrections, and ensure accurate reporting
Manage and present during pre-funding organisational capacity checks, including the collation of necessary data and documents
Compile financial reports with explanations for significant variances
Maintain and organise donor and finance-related documents on the intranet
Oversee the credit card process, including statement distribution, PO receipt review, and compile monthly reports with balance sheet reconciliations
Manage petty cash floats, process transactions and conduct monthly reconciliations and cash counts
Maintain a tax calendar, review regional office tax calculations and filings, and ensure compliance with tax authority requirements, including obtaining tax clearance certificates
Obtain input from the Audit Committee and Excom of areas of concern to be considered for the work plan
Ensure that the work plan and the company complies with all legal and regulatory requirements regarding all financial transactions
Ensure that record keeping meets the requirements of auditors and governmental agencies
Identify potential compliance vulnerability and risk areas and build the work plan to address these
Execute the work plan testing at the specific offices
Investigate alleged violations of rules, regulations, policies, and procedures
Provide a structured report based on the testing performed, setting out the work plan area, testing, results, and possible improvements
Obtain management comments on the findings and track and report on implementing corrective actions
Maintain the compliance risk register and report issues to the Audit Committee and Excom
Institute and maintain an effective compliance communication program, including use/awareness/understanding of compliance policies and procedures
Internal Compliance: Donor management & organizational capacity reviews
Identify and select donor contracts to review after discussions with the Finance management
The contract, contract summary, and reporting must be considered, and notes must be sent to the grant officer and programme
The corrections must be tracked and reported on
Manage and present the company during all prefunding organizational capacity or eligibility checks conducted by donor partners, including collation of necessary data and documents required by the reviewer
Compile Core and Mansupport financial reports
Compile consolidated variance report summary and obtain explanations for variances above 10%
Responsible for the upkeep and filing of donor and finance related documents on the intranet
Manage the Credit Card process, from distributing the statements to reviewing the PO receipts
Compile monthly reports, including the Lost slips for Excom
Perform relevant balance sheet reconciliations
Process and execute follow-up actions
Manage petty cash floats and ensure proper safeguarding of cash
Receive requests from staff
Maintain the Payment Register/Staff Logbook for cash issues
Process the transactions in the relevant cashbooks and perform the monthly reconciliations and cash count
Reimburse the cash floats and deposit cash as needed
Maintain a tax calendar to show the different types of taxes and the reporting dates
Review the regional office`s tax calculations and filings: Withholding Tax and ensuring that payments are made
Tax Exemptions: Ensuring filing is done with the relevant tax authority and ensuring regional finance facilitate and obtain Tax Clearance Certificates
Review and respond to assessments and notices
Ensure CIPC filings are done annually
Obtain the Tax Clearance certificates
VAT: Extract reports and perform VAT reconciliation, compile VAT201 and file with tax authority, process payments and refunds, investigate and respond to queries
Employees Tax: Review calculation and ensure filing is done with the relevant authority, monitor statement of account to ensure that payments are made and refunds are received
Corporate Tax: Prepare provisional tax computation and file with the tax authority, process payments and refunds, investigate and respond to queries & prepare income tax schedules
18A Donations: Prepare the donations receipts, maintain a register of receipts and perform filing on SARS
Maintain annual work plan
Attend performance dialogues with immediate supervisor
Complete performance appraisal documentation and attend performance appraisal meetings
Undertake and implement agreed-upon training
Ensure handover documents are prepared
Review Finance Policies and Procedures

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