Job Title: Company Secretary (Legal)
About Our Client
Our client is a trusted investment partner with investment capabilities spanning global, private, and listed asset classes. They continually strive for investment excellence and to deliver high-quality returns to their investors, a mission they have upheld since their inception in 2003.
At the heart of everything our client does is the purpose of enriching the lives of all stakeholders. They believe that their business is a tool enabling them to help each stakeholder, through their dealings, be in a better position to live their individual or collective callings.
They deliver on this purpose through five core values: Excellence, Integrity, Growth, Real Relationships, and Family. They strive to live these values every day and trust that these values will drive every action or decision made in the best interest of all stakeholders.
The Role
Enrich the lives of all stakeholders by contributing to the organisation's growth and success while deepening relationships with various stakeholders. Our client is a leading financial services firm committed to delivering exceptional investment solutions.
The Company Secretary will report to the Head of Legal and work closely with the finance team, as well as various other teams within the business.
Main Duties and Responsibilities:
Process:
- Focus on group structures and compliance with applicable companies acts (in the UK and SA).
- Monitor compliance with group shareholders' agreements and MOIs.
- Facilitate the registration of new group companies and deregistration of dormant companies.
- Maintain a database of all group entities, or other related entities, with all CIPC and other company documents.
- Prepare and maintain group organograms and structure charts.
- Keep records of all board and shareholders' resolutions.
- Arrange annual (or bi-annual, where applicable) board meetings and shareholders' meetings, prepare meeting packs, and ensure minutes are kept, documented, and filed.
- Ensure compliance with the King Code and other corporate governance best practices.
- Facilitate the establishment of board sub-committees, arrange periodic meetings, and ensure minutes are kept, documented, and filed.
- Arrange quarterly Employment Equity meetings and ensure minutes are kept, documented, and filed.
- Advise directors on their fiduciary duties.
- Review amendments to, or regulations issued under, the Companies Act and take responsibility for the implementation thereof.
- Oversee the filing of all company returns with CIPC.
- Liaise with external service providers on amendments to company documents (e.g., director appointments/resignations, amendments to MOIs, etc.).
- Handle all other company secretarial matters.
People:
- Share and transfer product, process, and systems knowledge to colleagues.
- Collaborate with internal teams to deliver the required service levels.
- Ensure the achievement of personal performance objectives.
- Share information with other team members regarding successes, issues, trends, and ideas.
- Participate in professional development and career path progression.
Ideal Qualifications:
- Must have an appropriate degree.
- A legal degree will be advantageous.
Ideal Experience:
- 3-5 years of experience in a related role.
- Must have a good understanding of the Companies Act.
Competencies and Desired Attributes:
- Strong organisational skills and attention to detail.
- Ability to problem-solve and work independently.
- Proactive approach in anticipating and addressing issues.
- Detail-oriented, ensuring accuracy and thoroughness in all tasks.
- Output-focused with a commitment to understanding and meeting stakeholder needs.
- Collaborative in managing relationships with internal teams and external stakeholders.
- Exceptional verbal and written communication skills, with the ability to engage confidently with teams and stakeholders.
- Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word).
Location: Bellville.
Salary offered: Market related and depending on experience.
Type: Full time permanent position, based in office.
Please apply online and if you are a suitable candidate, ARVO recruiters will be in contact.
Please consider your application unsuccessful if you are not contacted by ARVO recruiters within 4 weeks of applying.
