Facilities Coordinator
The Facilities Coordinator will be responsible for the maintenance and upkeep of all group facilities by providing technical and financial management expertise either directly or through the selection and management of outsourced service providers. Responsibilities will include maintenance services management, service delivery, reporting, risk management, soft and hard services management, and health and safety management. The incumbent will oversee the overall day-to-day service delivery of the facilities function.
The Facilities Coordinator oversees all activities in the building, ensuring that health and safety standards are met and arranging repairs when needed. This role includes managing gardens, perimeters, offices, lights, plumbing, painting, HVAC, furniture moves, office relocations, coordinating repairs, cleaning, maintenance, and renovations. The Facilities Coordinator will supervise contractors and staff on site, ensuring that all approved work is done safely and timely.
RESPONSIBILITIES:
- Develop and implement facility maintenance plans and schedules as per instructions from Facilities Manager.
- Ensure all safety protocols and procedures are followed at all times.
- Monitor and inspect facilities to ensure they are in compliance with safety and building codes.
- Maintain records of all facility maintenance and repair activities.
- Manage facility vendors and contractors.
- Assist in the planning and execution of facility repairs, renovations, and remodeling projects.
- Respond to emergency maintenance requests in a timely manner.
- Develop and implement energy efficiency initiatives.
- Monitor facility budgets and ensure cost-effectiveness.
- Oversee the security of all facilities with Facilities Manager.
REQUIREMENTS:
- Relevant Certificate/Diploma or Bachelor's degree in Facility Management, Business Administration, or related field.
- 3 - 5 years of facility management experience or similar role as a coordinator.
- Excellent organizational and problem-solving skills.
- Knowledge of building codes, safety protocols, and energy efficiency initiatives.
- Ability to work independently and within a team while managing multiple tasks.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
SKILLS:
- Accountability
- Result Orientation
- Integrity
- Conflict management
- Business Acumen
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