Full Job Description
BMW Rosslyn Plant
Duties & Responsibilities:
- Responsible for scheduling and preparing for meetings and events hosted or attended by the team.
- Managing the office and the space, making it welcoming and a collaborative place to work.
- Managing company correspondence, including phone calls, emails, letters, filing, and packages.
- Organizing meetings, scheduling appointments, and overseeing catering during company events.
- Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations.
- Completing the travel booking (tickets, hotel, etc.) and reimbursement process for each employee.
- Preparing office supplies and applying for related office software for new employees.
- Registering, logging, and maintaining a correct record of all office equipment and asset reports.
- Assisting HR in arranging interviews and receiving interviewees.
- Assisting HR in arranging attendance registering records.
- Implementing work requirements and policies in accordance with headquarters standards.
- Responding to enquiries from customers, staff, and line managers in a timely manner.
- Collecting all invoices related to office operations and following the internal payment process.
- Keeping record of contract validity for any services related to office operations and notifying the line manager 3 months ahead of expiry date to ensure internal compliance.
Desired Experience & Qualification:
- Grade 12 or higher will be beneficial.
- Min. 2-3 years proof track record of secretarial working experience.
- Computer literate: MS Outlook (advanced level), Word (intermediate level), Excel (moderate level), MS Teams and Zoom (intermediate).
- Experience in office management and secretarial skills.
- Disciplined and presentable.
- Ability to listen and understand orders.
- Highly motivated, detail-oriented, and good communication skills.
- Team player, problem solver, and deadline driven.
- Driver's license (essential).
Job Type: Full-time
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