LITIGATION SECRETARY

Dante Personnel • Other • Sandton, South Africa • 2h ago

Minimum requirements:

Minimum 5 years experience as a Legal Secretary
Excellent knowledge of Microsoft Office Suite programmes, more specifically MS Word
Knowledge on Aderant Expert (CMS) accounting system
Knowledge on FileSite
Sound working knowledge of CourtOnline and CaseLines
Experience in High Court litigation (motion proceedings)
Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous)
Matric essential
Dictaphone and copy-typing of a wide range of documents
Typing, formatting and collating of notices and pleadings
Incorporating amendments to documents and verifying that amendments have been effected correctly
Attend to issue pleadings, upload pleadings, sort pleadings
Organize court files on CourtOnline and CaseLines
Preparing resource, counsel and client files
Opening of new matters and liaising with clients regarding the onboarding of new clients
Strong administration and organisational skills in order to manage professionals' practices (diary management, answering telephone calls and tracking messages in the absence of the professionals), boardroom bookings and catering arrangements
General office and personal administration
Preparing pre-bills and billing memos (sending same to
clients)
Managing debtors and debt collection with the accounts department
FICA administration: following up to ensure the FICA requirements are complete
Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers
Assisting in preparation of tender submissions and
presentations
Filing (electronic and hard copies)
iManage and email management
Notarial assistance
Preparation for conferences and seminars
Coordination of extensive travel arrangements, car hire, flights, restaurant bookings, shuttle transfers, etc.
Essential to be able to multi-task and prioritise all work as this position will be reporting to many Lawyers
Must be well-organised and conscientious
Strong communication skills (verbal and written)
Display attention to detail
Good interpersonal skills
Maintain high standards of confidentiality
Honesty, reliability and punctuality
Ability to multi-task
Take initiative and be diligent
Ability to work well under pressure
Excellent client relationship skills
Excellent time management skills

Consultant: Stephnie Taljaard - Dante Personnel Cape Town

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