Job Reference: JHB003100-RC-1
The purpose of the role is to manage the MDA system and processes.
Duties & Responsibilities
Requirements:
- Matric Qualification required.
- Diploma in Accounting required.
- 3 Years full MDA System as a superuser required.
- Ability to quickly learn new computer applications: Flowcentric, Qlikview etc.
- Advanced MDA knowledge.
- Understand a problem/enquiry and match it to a solution in MDA.
- Understand data, data tables and their relationship to each other.
- Must be able to extract data, reconcile and test the results for logic, accuracy, and completeness.
- Must be able to identify processes and identify controls and weaknesses and recommend solutions.
Duties: Management of MDA system, data, support, and development.
- Ensure the correct set-up of options, functionality, and creation of accounts in MDA.
- Manage and liaise with the MDA developers on any "bugs" found, or any system enhancements and development needed.
- Assist with the business requirements for system development and enhancements in MDA.
- Review development documents, assist/perform thorough testing and ensure that deployments are done in a controlled manner.
- Investigate and troubleshoot for reasons when system errors occur.
- Ensure that support is provided to staff with regards to the use of MDA.
- Ensure that formal and "on-the-job" training and training manuals are given regarding the use of MDA.
- Ensure that the integrity of the data on MDA is maintained by conducting regular tests on MDA data.
- Ensure that the MDA database is kept clean by closing relevant accounts.
- Ensure that the monthly financial and billing run processes are done without errors.
- Ensure the relevant month-end agent reports and payments are processed accurately.
- Ensure that budget processes and Utility increases are done timeously and completed successfully.
- Test new versions of MDA and report any problems found to MDA before deploying new versions in a live environment.
Extract Data from MDA System for Reports and Other Applications: - Ensure that the Commercial lease agreement and supporting MDA data is updated correctly and kept current as well as protected.
- Ensure that established data extracts/reports used by other departments and applications are updated correctly and timeously.
- Ensure that any requirements for data to be extracted from MDA are fully understood and other options explored before data is extracted.
- Ensure that the correct tables, data, and rules are used.
- Test the accuracy of the extracted results thoroughly to the original data before the information is provided to the stakeholder.
- Provide assistance to the Technology Projects Department with the relevant MDA tables and data needed where applications need to integrate with MDA.
- Provide assistance in reviewing business requirements, development documents, and testing with regards to third-party integrations with MDA.
Management of Data Capturing onto MDA: - Ensure that processing of the data on MDA with regards to owners, properties, suppliers, and budgets are done accurately and within the agreed turnaround times.
- Ensure the timeous and correct distribution of monthly tenant statements via electronic mail.
- Ensure that processes are followed and documented to identify any weaknesses and recommend controls or enhancements for improvements.
Prepare Payments for Letting Commission and Office Collections: - Review Letting Commission reports prepared by the Systems Administrator to ensure that correct Letting Commission formulas were applied and calculations were done correctly.
- Ensure that manual Letting Commission for Combination Leases were included in total calculation for payment.
- Ensure that there are no duplicated payments from previous months.
- Prepare CSV imports for Finance for processing of Commission payments.
- Calculate Office collections for the period and compare with calculations from Systems Administrators.
- Ensure that correct formulas were applied in calculations.
- Prepare all payment requisitions for Finance to present to Data Manager.
- Ensure that all payment requisitions are sent to Finance timeously.
Package & Remuneration
Monthly
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