Job details
Requisition #: ADM-L6.2
Job title: Executive Assistant
Category: Administration and Support
Contract type: Permanent (Employee)
Full Time
Location: Cape Town - Century City, WC ZA (Primary)
Description
Zutari: Co-creating an engineered impact.
We co-create engineering solutions that have a positive impact and improve people’s lives. Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed.
What kind of talent do we pursue?
We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and share a sense of urgency. People who have an impact in our teams and broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy.
About the role:
We are looking for a meticulous, highly skilled Executive Assistant to provide top-tier support for an executive C-Suite member. In this role, you will be at the heart of our operations, ensuring seamless coordination and efficiency for our executive team. Your exceptional organizational skills and attention to detail will be crucial in managing schedules, preparing reports, and facilitating communication across various departments.
Role and responsibilities:
- Managing and organizing the executive’s calendar, scheduling appointments, meetings, and conferences.
- Coordinating any necessary travel arrangements and related expenses for the executive.
- Preparing and distributing relevant correspondence, reports, and documents.
- Handling incoming and outgoing correspondence, including emails, phone calls, and other forms of communication. Prioritizing and responding to messages on behalf of the executive as needed.
- Collecting, organizing, and maintaining important documents, files, and records. Retrieving and presenting information as required by the executive for decision-making and reporting purposes.
- Planning and preparing for meetings, including agenda creation, document preparation, and logistical arrangements. Attending meetings and taking minutes when necessary. Following up on action items and ensuring deadlines are met.
- Assisting with the coordination and management of various projects or initiatives, which may involve research, data analysis, preparing reports, and monitoring project progress.
- Building and maintaining positive working relationships with internal and external stakeholders, including staff, clients, and partners. Acting as a liaison between the executive and other individuals or departments.
- Collaborating with cross-functional teams to ensure effective communication and coordination.
- Providing general administrative support, such as managing office supplies, filing documents, processing expenses, and handling any other administrative tasks as needed.
- Assisting with ad hoc requests or special projects that may arise, demonstrating flexibility and adaptability to meet the changing needs of the executive and the organization.
- Providing administrative support on finance-related tasks and systems on behalf of the executive.
Minimum Qualifications:
- Bachelor's degree/Diploma/Certificate in Business Administration, or a related field.
- Minimum 7 - 10 years of experience as an executive assistant or in a similar administrative role. Experience supporting C-Suite level executives is advantageous.
- Proficient in Microsoft Office Suite.
- Ability to multitask and deliver at pace.
We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices. In support of diversity and the equal opportunity principle, preference will be given to individuals from designated groups within South Africa.
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