Duties & Responsibilities
JOB PROFILE
JOB PURPOSE
The core purpose of the role is to provide administrative support to ensure that the administrative function of the branch is running smoothly and efficiently.
KEY PERFORMANCE AREAS
- Administration
- SHEQ Integrated Management System control
ADMINISTRATION
- Must be familiar with all administrative functions in the Department, including, but not limited to:
- Administer top-up stock orders for the branch.
- Administer Branch powder coating.
- Administer Return to supplier (RTS) on SAGE.
- Control office supplies.
- Administer Inter Branch Transfers (IBTs) on SAGE.
- Administer credits.
- Post Receiving of stock items (GRV) on SAGE.
- Control branch Freight administration.
- Control Branch PODs.
- Control petty cash box.
- Complete general administration duties as required by the needs of the branch.
- Filing.
- Archiving of historic documents.
- Data capturing.
- SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL
- Ensure adherence to the OHS Act.
- Participate in any Integrated Management System activities as required.
- Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
- Ensure adherence to all company policies and procedures.
- Always maintain a high level of customer service levels standards.
- Ensure the Administration Department maintains and complies with standards of health and safety, and hygiene always.
Desired Experience & Qualification
KEY JOB REQUIREMENTS
QUALIFICATIONS
EXPERIENCE
- Relevant experience in a similar position in an administration field.
KNOWLEDGE REQUIREMENTS
- Computer literacy with Proficiency in MS Excel at an intermediate level.
- Proficient in SAGE / Pastel Evolution, or similar, at an intermediate level.
- A thorough practical knowledge of best practices in administration processes.
- Awareness and understanding of the ISO Standard requirements relevant to the position.
SKILL REQUIREMENTS
- Detail-oriented with a focus on accuracy.
- Ability to manage and prioritize tasks efficiently, whilst adhering to strict deadlines.
- Capacity to handle multiple tasks simultaneously.
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