A recent professional profile photo is to accompany your application EMPLOYMENT TYPE : Permanent
SECTOR : Personal Assistant
BASIC SALARY : R66 000.00 + Benefits
START DATE : A.S.A.P / Immediate
REQUIREMENTS: - Matric
- Diploma in Legal Secretarial / Paralegal
- Strong Administration Skills
- Excellent organizational skills
- Good verbal and written communication skills (English & Afrikaans)
- Well-developed leadership and junior management skills
DUTIES: Administration Support: - Provide the full range of administrative support including but not limited to:
- Management of purchasing authorization process from submission of PORs to handover of signed invoices for payment.
- Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.
- Arrangement for and management of Forex linked to international travel.
- Ad hoc personal bookings and searches for the CEO.
- Act as a support / participate in the development and implementation of administrative standards, policies and practices for the organization.
Secretarial Support: - Communicate directives and information from the CEO to Executives, managers, and others in the organization and follows up on the status of assignments.
- Receive, screen and direct incoming calls, visitors, mail and email.
- Maintain files, records, calendars and diaries.
- Control filing linked to and access to contracts / SLAs for customers, property, property plans and so.
- Co-ordinates meetings, inclusive of Metcalf Board preparations, submission of reports to shareholders and arranging of catering for board meetings.
- Prepare draft presentations for meetings (POWWOW) for CEO.
- Minute taking where required, as well as requesting agendas and minutes for upcoming meetings.
- Manage CEO Expense Claims.
Manage Insurance: - Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management of claims.
- Manage all insurance.
- Arrange for marine / transit cover where necessary.
Imports and EForex Management: - Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex.
- In conjunction with Finance determine cashflow for large purchases, obtain authorization and book FEC in line with forecasted dates.
- Balance transactions with bank statements bi-weekly.
Event Planning: - Arrange and manage all aspects linked to large-scale internal and external events, including but not limited to company Indabas.
Self-Development and Growth: - Realistic assessment of own strengths and development areas and undertake actions to address weaknesses.
HOURS: - Monday to Thursday: 8:00 - 17:00
- Friday: 8:00 - 15:45
