Our client, a manufacturer of building material and supplier to the retail and construction industry is seeking an Executive Assistant to provide high-level administrative support to the CEO.
Job type: Permanent, on-site
Location: Midrand Gauteng
Duties including but not limited to:
- Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
- Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Organize team communications.
- Editing and drafting of simple Legal contracts and ability to manage commercial agreements etc.
- Board meeting preparations including Board packs and minute taking.
- Prepare and edit documents, reports, presentations, and communications.
- Maintain confidentiality of sensitive information.
- Manage travel expenses, reimbursement, and expense reports.
- Assist in special projects and initiatives led by the CEO.
- Conduct research, gather data, and prepare reports for the CEO’s decision-making.
- Track progress of key projects and ensure deadlines are met.
- Manage external relationships, including with clients, partners, and vendors.
- Oversee office operations, supplies, and administrative tasks when required.
- Plan and organize corporate events, executive off-sites, and team activities.
- Handle other duties as assigned by the CEO
Minimum Requirements:
- Matric
- 5 years + experience in administrative role reporting directly to executive management.
- Superb written and verbal communication skills.
- Strong time-management skills and the ability to organize and coordinate multiple projects at once.
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
- Ability to keep company confidences.
- Attention to detail.
Should you wish to be considered for this opportunity, please apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful
