HR ADMINISTRATOR
JOB SUMMARY:
As an HR Administrator, you will play a crucial role in supporting various human resources functions by providing various functions and assist in ensuring smooth day-to-day operations within the HR department. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.
KEY RESPONSIBILITIES:
Recruitment and Selection:
- Assist in the recruitment process by posting job advertisements, scheduling interviews, and communicating with candidates.
- Coordinate pre-employment checks and documentation for new hires.
- Maintain recruitment files and databases.
Onboarding, Orientation and Offboarding:
- Facilitate the onboarding process for new employees, including preparing necessary paperwork, conducting orientations, and assisting with training schedules.
- Process employee terminations, conduct exit interviews, and ensure all offboarding procedures are completed accurately.
HR Administration:
- Maintain accurate and up-to-date employee records in both physical and digital formats.
- Support HR administrative tasks, including the preparation of HR-related documents, letters, and reports.
- Manage employee leave requests and attendance records.
- Assist in generating HR reports and analysing HR metrics as needed.
Employee Records and Documentation:
- Maintain accurate and up-to-date employee records, including personal information, contracts, and performance evaluations, ensuring compliance with data protection and privacy regulations.
Employee Relations:
- Address day-to-day employee queries and concerns and assist in resolving employee relations issues.
- Scribe at disciplinary hearings.
- Keep an up-to-date tracker of all disciplinary sanctions and records.
Labour Relations:
- Address and resolve workplace issues, grievances, and disputes through effective communication and conflict resolution strategies.
- Facilitate effective communication between management and employees.
- Assist in the development and implementation of disciplinary procedures.
- Conduct investigations into alleged misconduct or policy violations and recommend appropriate actions.
- Ensure compliance with local labour laws and regulations.
Performance Management:
- Conduct performance improvement and appraisal meetings with employees and Team Leaders.
Training and Development:
- Coordinate internal training programs, initiatives, and interventions for employees.
- Track employee training and development activities.
- Support employee development initiatives to enhance skills and competencies.
Policies and Procedures:
- Assist in updating and maintaining HR policies and procedures manuals.
- Provide guidance and communicate to employees on HR-related policies and procedures.
Health and Safety:
- Assist in implementing health and safety programs and initiatives.
- Participate in the coordination of workplace safety activities.
HR Reporting:
- Generate and maintain HR reports as needed.
- Develop and present HR reports to the CEO and Leadership for informed decision-making.
Requirements:
- National Diploma in Human Resources, Labour Law, Business Administration, or a related field.
- Preferable proven experience as an HR Administrator or similar role.
- Strong understanding of HR processes and procedures.
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- High level of discretion and ability to handle confidential information appropriately.
- Excellent communication and interpersonal skills.
- Teamwork and ability to collaborate effectively.
- Excellent administrative skills.
- Detail-oriented with a focus on accuracy and attentiveness.
- Proficient in MS Office applications with Excel and Power Point.
- Knowledge of South African labour laws and regulations.
Job Type: Permanent
Pay: R15000,00 - R25000,00 per month
Application Deadline: 2024/12/17
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