HR ADMINISTRATOR

JOB SUMMARY:

As an HR Administrator, you will play a crucial role in supporting various human resources functions by providing various functions and assist in ensuring smooth day-to-day operations within the HR department. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.

KEY RESPONSIBILITIES:

Recruitment and Selection:

Assist in the recruitment process by posting job advertisements, scheduling interviews, and communicating with candidates.
Coordinate pre-employment checks and documentation for new hires.
Maintain recruitment files and databases.

Onboarding, Orientation and Offboarding:

Facilitate the onboarding process for new employees, including preparing necessary paperwork, conducting orientations, and assisting with training schedules.
Process employee terminations, conduct exit interviews, and ensure all offboarding procedures are completed accurately.

HR Administration:

Maintain accurate and up-to-date employee records in both physical and digital formats.
Support HR administrative tasks, including the preparation of HR-related documents, letters, and reports.
Manage employee leave requests and attendance records.
Assist in generating HR reports and analysing HR metrics as needed.

Employee Records and Documentation:

Maintain accurate and up-to-date employee records, including personal information, contracts, and performance evaluations, ensuring compliance with data protection and privacy regulations.

Employee Relations:

Address day-to-day employee queries and concerns and assist in resolving employee relations issues.
Scribe at disciplinary hearings.
Keep an up-to-date tracker of all disciplinary sanctions and records.

Labour Relations:

Address and resolve workplace issues, grievances, and disputes through effective communication and conflict resolution strategies.
Facilitate effective communication between management and employees.
Assist in the development and implementation of disciplinary procedures.
Conduct investigations into alleged misconduct or policy violations and recommend appropriate actions.
Ensure compliance with local labour laws and regulations.

Performance Management:

Conduct performance improvement and appraisal meetings with employees and Team Leaders.

Training and Development:

Coordinate internal training programs, initiatives, and interventions for employees.
Track employee training and development activities.
Support employee development initiatives to enhance skills and competencies.

Policies and Procedures:

Assist in updating and maintaining HR policies and procedures manuals.
Provide guidance and communicate to employees on HR-related policies and procedures.

Health and Safety:

Assist in implementing health and safety programs and initiatives.
Participate in the coordination of workplace safety activities.

HR Reporting:

Generate and maintain HR reports as needed.
Develop and present HR reports to the CEO and Leadership for informed decision-making.

Requirements:

National Diploma in Human Resources, Labour Law, Business Administration, or a related field.
Preferable proven experience as an HR Administrator or similar role.
Strong understanding of HR processes and procedures.
Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
High level of discretion and ability to handle confidential information appropriately.
Excellent communication and interpersonal skills.
Teamwork and ability to collaborate effectively.
Excellent administrative skills.
Detail-oriented with a focus on accuracy and attentiveness.
Proficient in MS Office applications with Excel and Power Point.
Knowledge of South African labour laws and regulations.

Job Type: Permanent

Pay: R15000,00 - R25000,00 per month

Application Deadline: 2024/12/17

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HR ADMINISTRATOR