PURPOSE OF THE JOB
To implement and maintain HR strategies and processes in area of responsibility. To support and advise Line Management in accordance with HR Policies and Procedures. To maintain systems, records and reporting.
BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES:
SAFETY, HEALTH, ENVIRONMENT AND QUALITY
- Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
- Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
- Participate and comply with SHEQ requirements (SHEQ Toolbox)
- Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status
- Adhere to all related SOP’s, PTO’s and CTO’s as per Training Matrix per position, SHEQ and company standards
CUSTOMERS
Customer and Supplier Relations:
- Liaise with HR stakeholders and investigate concerns
- Interact with customers and familiarise yourself with operational concerns or issues
- Ensure Internal and External customer satisfaction by effectively addressing concerns
- Carry out customer surveys and satisfaction follow-up actions
- Liaise with HR Suppliers
BUSINESS PROCESSES
- Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, etc.)
- Provide information and advice regarding legislation that may impact employment issues
- Implement Organisational Development initiatives as required
- Ensure compliance by all parties to the Disciplinary Code and Legislation at disciplinary /grievance hearings
- Take minutes of proceedings at disciplinary/grievance hearings
- Assist with first line IR related problems in area of responsibility
- Facilitate the resolution of employee grievances
- Compile IR statistics
- Assist with counselling sessions
- Coordinate the EWP processes in area of responsibility
- Assist with RMA and GPA queries and information
- Update notice boards monthly
- Coordinate applicable surveys
- Drive implementation of culture and organisation development initiatives
- Ensure MBA meetings are implemented in departments and MBA forms are completed
- Draft recruitment adverts for vacancies in the prescribed media
- Conduct candidate search and coordinate the screening process
- Receive, filter and distribute CV’s to the recruitment panel
- Update the Recruitment Tracker after completion of each step
- Compile summary of applicants for short-listing purposes
- Compile interview packs and conduct recruitment interviews
- Conduct reference checks and verifications of candidate credentials
- Arrange the assessments and feedback to candidates
- Coordinate medical examinations
- Compile offer files
- Coordinate the induction and onboarding processes
- Create employee file for all new employees and ensure all employee documentation is filed
- Arrange IDP and knowledge transfer for successful applicants
- Conduct follow-up interviews with newly appointed employees no later than 6 months after start date
- Coordinate the exit process pertaining to retirements and people who exit the Company
- Prepare and conduct exit interviews (C-Band and lower) and report findings
- Administer the employee exit processes and compile exit statistics
- Compile Corporate employee turnover statistics (Monthly)
- Compile absenteeism reports for departments
- Ensure that IDPs- Individual Development Plans are in place, edited, updated and implemented for all employees
- Analyse and facilitate training compliance for departments
- Assist with GIT program, vac work and in-service training
- Ensure all HR administration is always up to date
- Ensure completion of all necessary documentation on sign-on of new employees (Entry Medical, Medical Aid, Pension Fund, etc.)
- Ensure completion of all necessary documentation on termination of employees' service (Exit Medical, Record of Service, UIF Card, etc.)
- Implement job profiling procedure
- Compile, collate and report relevant HR statistics and KPIs for departments
- Work overtime and perform HR standby duties as and when required
- Effectively apply HR policies and procedures
GROWTH
- Manage continuous improvement through Operational Excellence
SHAREHOLDER VALUE
- Assist with HR budget preparation
- Participate in departmental improvement projects
Minimum qualifications
- Applicable relevant Higher Certificate (NQF 5) or National Diploma (NQF 6)
- 4 years’ relevant HR Generalist experience
Advantageous:
- Proficient in MS-Office
- Driver’s License (minimum B/ Code 08)
WORKPLACE COMPETENCIES:
Skills:
- Microsoft Office programs
- Samancor Chrome Systems (IMS, EBMS, Chromedoc, Direct Hire, SAP, MES)
- Capturing and maintenance of disciplinary records on SAP.
- Promote the impact of personal wellness on work performance through monitoring absenteeism
- Strong interpersonal skills
- Be able to maintain a high level of confidentiality
- Have strong attention to detail
- Project Management Skills
- Business Communication Skills
Knowledge and application of:
- Paterson Grading System
- Targeted Selection
- Remuneration principles
- Recruitment practices and principles
- Disciplinary processes and proceedings
- Training processes and procedures
- Basic Conditions of Employment Act (Act 75 of 1997)
- Labour Relations Act (Act 66 of 1995)
- Organisational Development
- Employment relations in the organisation
- Community issues impacting the business
Samancor Chrome shall apply the Employment Equity Principles as set out in the C ompany’s Employment Equity Policy.
Closing Date: 6 November 2024 (Kindly remember to attach all relevant qualifications and documentation to the application)
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