We are excited to announce a vacant position within our dynamic team
The primary function is to champion the adoption of shared service positions. This role is pivotal in enhancing organizational efficiency and effectiveness, a key to our ongoing success. Shared services are not just about cost savings; they represent a strategic approach to doing business. By consolidating tasks, eliminating redundancies, and optimizing workflows, shared services contribute to substantial savings over time, allowing us to be more competitive and agile in the marketplace.
Duties & Responsibilities
Primary Functions:
- Payroll Management:
- Process payroll, including calculation of wages, deductions, and taxes, ensuring compliance with regulatory requirements.
- Handle payroll inquiries and resolve discrepancies or issues in a timely manner.
- Account Management:
- Maintain accounts receivable and accounts payable records, manage invoicing and payments, and reconcile financial transactions.
- Monitor cash flow, prepare financial statements, and provide insights for decision-making.
- Filing and Administration:
- Manage documentation and records, ensuring proper organization, storage, and retrieval of information.
- Scheduling and Meeting Preparation:
- Coordinate schedules, arrange meetings, and prepare meeting agendas and materials.
- Ensure timely distribution of meeting minutes and follow-up on action items and decisions.
- Statutory Compliance:
- Monitor statutory timelines and submissions, ensuring compliance with tax, regulatory, and reporting requirements.
- Prepare and file necessary documents and reports with relevant authorities.
Secondary Function:
- Accounting Services:
- Provide accounting services and perform capturing tasks up to trial balance for all owned filling stations, property companies (Prop Co), and development companies (Dev Co).
- Manage financial records, reconcile accounts, and ensure accuracy and compliance with relevant regulations and standards.
- Oversee financial reporting and analysis, providing insights and recommendations for improvement.
- Manage the accounting portfolio for all small to medium enterprises of the Beneficial Owners, ensuring timely and accurate financial reporting and analysis.
- Coordinate with external stakeholders and service providers to facilitate smooth operations and compliance.
- Administrative Support:
- Act as a Personal Assistant, managing the diaries and schedules of directors and Financial Managers.
- Coordinate meetings, appointments, and travel arrangements, ensuring efficient utilization of time and resources.
Desired Experience & Qualification
For the position described, which involves a mix of shared services, payroll management, account management, administrative support, and compliance, the candidate should ideally possess the following relevant experience:
- Financial Management Experience: A solid background in finance or accounting, ideally with experience in managing financial records, payroll, accounts receivable and payable, and preparing financial statements. Experience in providing accounting services up to trial balance is beneficial.
- Shared Services Experience: Prior experience in a shared services environment, demonstrating an understanding of how to consolidate tasks, optimize workflows, and eliminate redundancies to improve efficiency and cost-effectiveness.
- Regulatory and Compliance Knowledge: Familiarity with statutory compliance, tax laws, and regulatory requirements. Experience in preparing and filing reports and ensuring compliance with local, state, and federal regulations is crucial.
- Administrative and Organizational Skills: Experience in managing documentation, scheduling, and meeting preparation. Strong organizational skills are necessary to maintain accurate records and ensure efficient retrieval of information.
- Problem-Solving and Analytical Skills: Demonstrated ability in resolving payroll discrepancies, reconciling financial transactions, and providing insights for decision-making based on financial analysis.
- Communication and Coordination Skills: Proficiency in coordinating with internal teams and external stakeholders, including service providers. Strong communication skills are essential for managing inquiries, distributing meeting minutes, and following up on action items.
- Technology Proficiency: Familiarity with financial software, payroll systems, and other relevant tools that aid in automation and streamlining of processes.
- Educational Background: A bachelor’s degree in finance, accounting, business administration, or a related field is often required. Certifications such as CPA (Certified Public Accountant) or CMA (Certified Management Accountant) could be advantageous.
- Work Experience: Depending on the level of the position, several years of relevant work experience in finance, accounting, or a related field, with progressive responsibility, is typically expected.
- Industry Experience: While not always mandatory, experience in the specific industry of the organization can be advantageous, as it brings familiarity with industry-specific regulations and practices.
Package & Remuneration
Market Related and based on experience and qualifications.
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