Procurement Coordinator Job Description
The main purpose of the procurement coordinator is to co-ordinate procurement process from internal requirements to receiving the orders at premises.
Procurement and Inbound Duties
- Supplier pricing updates in Acumatica.
- Local and International Purchase order processing with correct incoterms and named places.
- Submit Proforma invoices/order confirmation to Accounts for Cash in Advance Suppliers.
- ETA updates in Acumatica for shipments in transit.
- Notify forwarder/s of shipments for bookings to be made.
- Complete clearing instructions for Customs clearing and check clearing documents for correctness.
- Obtain estimates for freight from forwarders.
- Track and trace international parcels.
- Arrange collection of local supplier orders placed if not delivered by them.
General Responsibilities
- Build multiple contact relationships with suppliers.
- Complete all processes for duties assigned in a timely and accurate fashion.
- Maintain workplace health and safety requirements.
- Evaluate and recommend changes in work methods to increase productivity in department or inter departmental.
- Ensure excellent supplier and customer service.
- Maintain archiving of documents per year.
Office Requirements
- Working hours 8h00 to 17h00, Monday to Friday.
- Semi-formal dress code.
- Reliable transport to and from the office.
- Excellent language skills (English), both written and verbal.
- Overtime due to inherent requirement of job.
This is a permanent position, subject to a three-month probation period.
During your employment, you shall be obliged to carry out the lawful instructions of the Company faithfully and diligently and always use your best endeavors to promote the best interests of the Company.
The company reserves the right to vary duties and responsibilities of the staff to suit the future needs of the business giving fair notice in writing.
Duties must be performed faithfully, diligently and to the best of your abilities.
Should the Company introduce new methods of working and/or new technology you will be required to co-operate with these changes adapting to new methods of working and/or technology and undergo training as the Company directs.
Requirements
- Internal training: During the first week of your employment, you’ll be presented with a training plan designed to guide you through your on-the-job training experience.
Minimum Qualifications
- Matric.
- Qualification in Logistics or Supply Chain an advantage.
- Qualification in Procurement an advantage.
- Additional Skills:
- Accuracy and attention to detail.
- Effective written communications.
- Effective verbal and listening communications skills.
- Planning and execution skills.
- Maintain standards of conduct.
- Be respectful and honest.
- Possess cultural and political awareness and sensitivity.
- Be flexible.
- Demonstrate sound work ethics.
- People skills.
- Supplier and customer service.
- Well organized.
- Self-starter (does not need full-time supervision).
- Adhering to safety practices.
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